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Finance Assistant

7 months ago

Huntingdon, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

A fantastic opportunity for someone with a finance background working towards an AAT qualification or with similar knowledge in the Accounts Payable Department. Working for the NHS as a Finance Assistant (Band 3) you will be providing a service to the wider NHS, and ultimately improving the customer and patient experience.

The role will be an integral part of the Finance Directorate providing support to the wider team, and providing a reliable and responsive financial support service to ensure the provision of high quality financial advice and information to Service Managers, Senior Managers and other stakeholders.

The role will link with NHS Shared Business Services (SBS) to monitor the purchase ledger in respect of chasing invoice approvals and dealing with supplier queries.

The role will also be responsible for raising sales invoices, aid Oracle users with procurement queries and supplier set ups.

The job requires the post holder to have effective communication skills, both oral and written.

The post holder will be required to use their own judgement in order to find solutions in their own area but escalate any issues requiring decisions beyond their responsibility.

Keep up to date with Accounting Standards and other NHS Financial guidance.

Be aware of the Trust's Standing Financial Instructions.

Good IT skills in relation to Microsoft Office

Ability to work under pressure and to tight deadlines

Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.

Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.

Please refer to the attached job description and person specification for full details of responsibilities

Assist in responding to queries in the Finance Queries in box and from budget holders in a timely manner

Maintain the Oracle User Hierarchy and Authorised Signatories Database.

Prepare and post journals as required and maintain backing papers for audit purposes

Raise sales invoices and credit notes in line with agreed schedule or as required.

To review the Trust’s unpaid invoices report on a weekly basis and liaise with Management Accountants to ensure all invoices are processed within the prompt payment policy.

Support the Finance team in the maintenance of the ledger, undertaking queries and setting up codes as required. This will include clearing the Trust suspense accounts.

To contribute to the accurate allocation of overheads and recharges as necessary.

To contribute to the costing of system transformation projects.

To assist the Financial Accountant in preparing the Trust Annual Accounts and working papers, including the Agreement of Balances exercise.

Support Management Accountants in the financial planning process as required.

To contribute to the development of systems and processes within the Finance Directorate.

To participate in the continuing professional development process.

To organise team meetings.

Maintain filing, in both paper and electronic form, in accordance with Trust policies.

To carry out any other duties as may be required by the Director of Finance or the Deputy Director of Finance.