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School Administrator Grade 3
3 months ago
In partnership with the Archdiocese of Birmingham, the School Standards Committee of St Brigid’s Catholic Primary School are seeking to appoint a School administrator for September 2023. We are looking for a professional and skilled individual who has the passion and energy to work in our busy school support team. You will need to have excellent communication, organisational and customer service skills and be fully proficient in the use of variety of IT systems including MS Office. You will have ideally had experience of working in a team. We are a forward-thinking team and require a school administrator who can support a busy school and office environment, who can adapt and has the ability to take on ad hoc school projects.
You will need to be able to form positive relationships with our children, staff, parents, governors and visitors. You will need to be flexible, with a willingness to respond to priorities and problem solving as required.
We can offer you a fresh, new challenge with a supportive, experienced and hardworking school team.
St Brigid’s is a large and thriving two form entry Catholic Primary school, including Nursery, in the south of Birmingham. Along with seven local catholic primary schools and St Thomas Aquinas Catholic Secondary School, it is part of a growing Catholic Multi Academy. It is a place where staff and students from all faiths live out the school mission.
It genuinely is a vibrant learning community, full of committed learners and exceptional people. This is a wonderful opportunity to make a huge difference in the lives of children and contribute to the journey of a great Catholic school.
**Responsible to**:Head of Office Support Staff/Business Manager
**OVERALL RESPONSIBILITY**
- To support the Catholic ethos of the school
- To be responsible for the provision of an efficient administrative and clerical support function for the school. To be responsible for the collation and input of student data and their records.
- The position promotes positive public relations for the school and the community.
- Contribute to the safeguarding and promotion of the welfare and personal care of children and young people.
**DUTIES**
**Specific roles and responsibility**
- Student assessment - Completing administrative tasks in relation to student assessment including collating student reports, providing spreadsheets and data for occasions, such as parents evening
- Maintaining and updating school and student information, records and databases on our schools MIS system.
- Operating relevant IT equipment and packages, e.g. word including mail-merge, excel, other databases, spreadsheets, internet.
- Updating the Single Central Record.
- Assist the senior leadership team in relation to the school rewards/attendance systems.
- Help with school events such as Induction afternoons 4.30-5.30pm.
- Stock control of office stationary supplies, to ensure the effective running of the school.
- Assisting the finance team with administrative tasks, where necessary.
- Collating and ordering the school exercise books.
- Responsible for and co-ordinate the receipt of all deliveries in school and the fast and accurate distribution.
**Maintaining computerised and paper databases of students and staff information including**:
- Manage all student files, scan all documents electronically and place on file, ensuring all files are kept in line with GDPR and ensure they are shredded at the correct time.
- Be responsible for the storage of all student files and archiving with knowledge of data protection, freedom of information and statutory archiving regulations.
- To maintain and update information of FSM students on the database and linked to LA records. Evaluate and process forms following necessary guidelines. Maintains and updates, as necessary, database of FSM information for inclusion in annual census and other legally required returned.
- Maintaining the school cashless Parent Pay System.
**Communication and Reprographics**
- Greet parents, students and visitors entering the office and provide them with assistance where required. Be part of the first contact for telephone calls and response to inquiries as appropriate.
- To follow safeguarding procedures by issuing passes and lanyards to visitors, ensuring that visitors are signed into the school and checking DBS information for visitors, ensuring all logs are completed.
- To ensure all communication to parents is distributed within time constraints and an archive maintained.
- Oversee reprographic support for the school including maintenance of photocopiers throughout the school and liaising with engineers as necessary.
- To be responsible for the reprographic consumables budget and ensure that stocks of copier paper meets demand throughout the school year.
- Coordinate and collate the whole school planner for students.
- Coordinate the ordering and copying of the school knowledge organisers.
**Health & Safety**
- Be aware of the responsibili
