Front of House Receptionist- 25hrs Per Week

6 months ago

Huntingdon, United Kingdom EMCOR UK Full time

**Duties/Responsibilities**:
**25 Hours per week (08:00 - 13:00)**

**Location: Huntingdon**

Benefits:20 Days Holiday + BH, Company Pension, Private Healthcare, Company Sick Pay, Flex Benefits (EMCOR UK discount scheme)

About EMCOR UK:
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

**Job Purpose**:
To provide a professional and dedicated reception service to the account.

**Duties**:

- Answering the switchboard in an efficient and professional manner, within a target of 5 rings
- Callers are to be announced when put through the relevant extension, with messages to be taken if the call cannot be taken at that time. All messages to have time, date, caller's name company, contact no and reason for call, if appropriate. Messages must be passed to the recipient promptly.
- Greeting visitors ensuring all names and details are logged and recorded in the visitor’s book on reception and notifying the appropriate EMCOR UK member of staff. All visitors must have appointments and be accompanied at all times.
- Assist with maintaining the Premier House telephone extension list and ensuring all appropriate staff are provided with an up to date copy.
- To update notice boards with internal announcements and current vacancies. To ensure all notice boards are kept tidy.
- To project a professional and positive image at all times to both internal and external customers.
- To ensure that security processes regarding the access of staff and visitors into Premier House are adhered to.
- To assist with the distribution of incoming faxes, particularly those marked urgent, and notification to relevant person on receipt to reception.
- To keep a close view of the Premier House car park and advise members of staff or visitors if they have parked inappropriately.
- To provide back up cover for the Post Room in periods of absence or sickness.
- To assist with meeting room bookings, ordering refreshments and making tea and coffee, when required.
- To oversee the buildings archive storage room and ensure it is kept tidy. To oversee the buildings archive log and liaise with departments to ensure archiving is carried out on a regular basis.
- To ensure EMCOR Brochures are at hand within the Reception area.
- To assist Management Assistant with ad hoc duties for Premier House.
- To provide back-up administration support as and when required.
- To uphold and promote the good name of EMCOR UK at all times.
- To operate a clear desk policy and be responsible for general tidiness and housekeeping within the Reception area.
- To develop an understanding of EMCOR UK in order to improve personal contribution to the company and all staff interacted with.
- To carry out as requested any other office duties, which are normal custom and practice.

**Person Specification**:
**Skills**:

- Excellent telephone manner
- Good communication skills
- Smart, presentable appearance
- Use of own initiative
- Personable, approachable and able to work as part of a team
- Extensive reception experience
- Good switchboard skills
- Well organised with the ability to prioritise
- Good IT skills including Word, Excel and Lotus Notes

**Benefits**:

- 20 days holidays + Bank holidays
- Holiday Buy Scheme - up to 5 days
- Industry leading Maternity & Paternity Policies Real Living Wage Employer
- Refer a Friend scheme
- Extensive Learning & Development opportunities - including opportunities for progression.
- Discount Shopping, Gym, Days Out
- Bike To Work Scheme
- Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
- Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.
- Occupational Health - Making a positive change to Health & wellbeing at work.
- Various Rewards & Recognition Awards
- x11 RoSPA Awards for Health & Safety achievements in 2022
- Order of Distinction Award for our Aldermaston account team (for 15 consecu

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