Business Assistant

6 months ago

Winnersh, United Kingdom BD Full time

**Job Description Summary**: We are looking for a Business Assistant to provide assistance to the Director of the Medical Affairs EMEA or Function Lead and to handle confidential matters, support team meetings coordination with internal and external stakeholders. This role will report directly into the Director position.

This is a phenomenal opportunity to join an experienced team and a leader within MedTech industry. We offer excellent support/training + hybrid working arrangements + great company benefits (pension + Stock investment scheme + bonus + healthcare insurance).

**We are the makers of possible**:
BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

**Why join us?**:
A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.

Become a **maker of possible **with us

**Main responsibilities will include**:

- To provide administrative assistance to the Director of the Medical Affairs EMEA or Function Lead to enable them to be highly effective
- Manage access to the MA Director/Function Lead and their schedule, ensuring time is used and effectively and efficiently.
- To handle confidential business matters and ensure compliance with confidentiality policies and procedure.
- Ensure compliance with policies and procedure
- To act as the first point of contact and liaison for both internal and external stakeholders, suppliers, clients, policy makers, and key decision makers.
- Organise internal meetings, prepare/send out agendas, coordinate logistics, compile and distribute required documents and presentations
- Prepare and send out minutes and follow-up actions.
- Assist in the preparation and generation of reports, presentations and data
- On-boarding of new associates
- Support and promote BD values and company culture with a positive and flexible manner with a view to building relationships built on trust and discretion. Particularly when liaising with external stakeholders.
- Use company knowledge to assist other with office operations
- Exercise judgement, based on previous experience, practices and precedents, to identify and solve problems that arise
- Provide information to others through various communication channels regarding business matters, processes and/or procedures throughout the company
- Use experience and knowledge of how the team integrates with others to think beyond the way it has always been done and find opportunities for improvement
- Design processes to improve work flow and efficiency
- Support of HCP and Customer Meetings. This includes following the company’s compliance process, arranging travel, and supporting with the organisation of the Meeting.
- Responsible for the movement and tracking of the department’s capital equipment / products
- Raising quotes for capital equipment / products when requested by sales associates

**About you**:

- Business assistant experience and extensive range of administrative skills
- Promotes teamwork by acknowledging the value of cultural differences and coaching others to consider these differences when communicating or making decisions
- Ability to work under pressure and to deadlines with mínimal direction
- High personal accountability & integrity
- Able to set own work direction and complete tasks
- Proactive and have the ability to take the initiative
- Actively work to high standards with excellent attention to detail
- Flexible attitude and ability to handle changing priorities
- Good verbal and written communication skills in English with the ability to communicate well at all levels
- IT skills - ability to use a range of technology

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other pr

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