Head of Estates

2 months ago

Cambridgeshire, United Kingdom Active Learning Trust Full time

**Head of Estates**

**Responsible to: Director of Operations**

**On top of the salary quoted there is a car allowance of £5,000 per annum**

**Purpose of the Role**

The core purpose of the role will be to support and manage all estates related aspects across all premises within the Trust by:

- managing all aspects of the Trust’s estate including upkeep, care, maintenance, security and facilities management in line with statutory and regulatory requirements.
- managing refurbishment, expansion and other building advancements in terms of bidding, developing, procuring and implementing building projects within the Academies.
- being responsible for the safe and efficient management, operation and development of all Trust premises related functions and resources.
- leading on the planning and development of site staff resources, including coordination and delegation of relevant activities in conjunction with school leaders.
- being responsible for developing, reviewing and monitoring premises related policies to ensure Trust compliance and integrity at both a national and local level.
- managing health and safety across all premises within the Trust.
- being responsible for providing any premises related pre conversion due diligence for any assigned new schools joining the Trust and likewise for any schools that may leave the Trust.
- contributing to and leading the implementation of an Estates Strategy for the Trust, including ensuring a key focus on sustainability.

**Specific Responsibilities**

**Delivery of the Trust Estate Strategy & Asset Management Plan**
- To support the Director of Operations with the preparation of a Trust Estate Strategy and Asset Management Plan, including the development of individual estate development plans for each academy; to lead the implementation of these plans within the Trust to deliver the objectives for each individual academy and the Trust as a whole.
- Ensuring an effective and compliant Estate service to the Trust that is in line with the DfE Good Estate Management Guidance.
- In conjunction with the Director of Operations develop bids for capital funding opportunities.
- Lead on the project management of building projects, with support from external advisors where needed. Acting as project lead for the Trust paying particular attention to regulatory requirements, quality, compliance with agreed specifications, timescales, safety, and ensuring that value for money can be evidenced in all awarded contracts.
- Effective liaison on academy sites with contractors involved in major projects and ensuring that procedures are effective at academy level in terms of academy staff/contractor liaison.

**Resource Management**
- Prepare and maintain work/inspection and testing schedules; standard operating procedures for all maintenance works, inspection and testing of plant, equipment, tools, facilities, vehicles etc. Ensure all estates and facilities paperwork is kept secure and up to date.
- Working in conjunction with the Executive Leadership Team, plan works programmes, agree budget priorities, and prepare maintenance and capital expenditure plans.
- In conjunction with the Head of Procurement identify, negotiate, manage and review procurement or contract renewals in relation to Trust estate and facilities in line with Trust financial policies and procedures. Support the preparation of contract specifications and development of service contracts.
- Develop and manage an organised purchasing system for all estate and facilities supplies and services.
- Provide technical advice on procurement issues.
- Identify the need, and be responsible for, securing appropriate licenses, warranties, and insurance.
- Identify, develop, monitor, and evaluate key performance indicators and methodologies relating to the condition and cleanliness of Trust buildings and grounds.
- Take a leading role within the Trust for the development and implementation of a Trust premises and site maintenance and repairs programme.
- Ensure planned maintenance activities are completed on schedule and within budget, and that urgent repairs are completed within approved timescales, so that the Trust environment is safe, comfortable, and fully functional.
- Ensure maintenance schedules meet contractual warranty and insurance requirements.
- Manage estates and facilities budgets, obtaining best value and in accordance with Trust financial control systems and procedures.

**Asset Management & Building Maintenance**
- Development and management of five-year capital and maintenance programmes, including effective scheduling for each site and cyclical maintenance in terms of decorating, carpet replacements and blinds that enable an effective programme of work, which is costed out and fed into the Trust budgeting cycle.
- Responsible for providing any premises related pre-conversion due diligence for any new schools joining the Trust.
- Prepare and maintain all computerised / manual records of inspections, work

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