European Fund Administrator

1 month ago

Potters Bar, United Kingdom Canada Life Full time

**12 Month Fixed Term Contract**

Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation.

Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom since 1903. We have hundreds of respected and supported employees committed to doing the right thing for our customers and colleagues.

Canada Life UK is transforming to create a more customer-focused business by providing our customers with expertise on financial and tax planning, offering home finance and annuities propositions, and providing collective fund solutions to third party customers.

**Job Purpose**:

- Calculate daily the cash position of Canada Life operational Bank accounts limiting exposure/risk.
- Accurate and timely input of Faster Payments & CHAPS into banking portals daily
- Reconciliation of payments daily from Treasury account raising necessary journals into Policy systems & SAP
- To ensure all personal expense claims comply with the Corporate Travel Policy and are audited on Concur.
- Pay supplier invoices & Expense claims on the SAP Accounts Payable system accurately and within pre-defined service standards.
- Ensure all necessary controls for vendor set-up are adhered for risk & compliance
- Review banking payment requests, invoice/expense authorisations are within policy
- To provide MI to management relating to Key Performance Indicators

**Key Accountabilities**:

- Calculate daily the cash position of Canada Life operational Bank accounts limiting exposure/risk. Report daily cash position to Lombard Street investments team to ensure liquidity and request funds to cover outgoing payments.
- Accurate and timely input of Faster Payments & CHAPS into Banking Portals for Finance, Taxation & Customer Service dept. Ensure payment requests have adequate backup and authorisation as per ICOFR controls. Import of daily International payments file into Bankline with resolution of Import file failure.
- Ensure timely and accurate input of supplier invoices into SAP AP making checks re signatory controls and Supplier validity. Audit Expense claims in Concur and ensure expense claims are in line with Corporate Travel & Expense Policy
- Reconciliation of payments daily from bank accounts by raising necessary journals to Policy systems & SAP. Investigation of outstanding bank & ledgers items working with Bank & customer services departments to discuss outstanding reconciliation items.
- Provide a high quality service to internal and external customers ensuring prompt query resolution. Coverage includes liaising with Banks helping to resolve policy holder queries, monies lost in transit, stop cheques and BACS recalls. Also liaise with Canada Life’s external suppliers regarding invoice payment providing a timely response & resolution. Provide information to employees regarding expense claims and see through to resolution.
- Provide information for HMRC & Expense reporting and provide information for audit compliance as requested and work with HR on reward scheme approvals.
- Ensure all ICOFR controls are complied with and assist internal/external Auditors on review
- Ensure Payments, invoices and expense claims are correctly authorised.
- Set up of new templates on Bankline & new suppliers on SAP using approved forms and validity checks.
- Monitor duplicate invoice report to ensure any duplicate payments are recouped as soon as possible.
- Ensure new Supplier set up is compliant and appropriate checks are carried out as per ICOFR controls.
- Record performance metrics for inclusion in monthly management KPI pack. This is to facilitate process improvement initiatives and benchmarking. Also support the Expenses month end process by collecting accrual and prepayment data from Cost Centre managers and posting expense adjustment journals as required.

**Desired Knowledge / Experience / Skills**:

- Organised and accurate working practises to ensure payment of Faster Payments, CHAPS & invoices are paid accurately and on time.
- Excellent communications skills including a confident and polite telephone manner.
- Able to run, analyse, interpret, and report on performance, MI reports and statistics.
- Knowledge of Microsoft Excel and general desktop skills essential.
- Knowledge of double entry to enable accurate input of GL journals preferred
- Ability to represent the team and company internally and externally in a professional manner

**Benefits of working at Canada Life**
We believe in recognising and rewarding our people, so we offer a competitive salary and benefits package that’s regularly reviewed. As a Canada Life UK colleague, you’ll receive a competitive salary and comprehensive reward package including a generous pension and bonus scheme, along with, income protection, private medical insurance and li

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