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Senior Executive Support Officer
6 months ago
Liverpool John Moores University (LJMU) is a distinctive, unique institution, rooted in the Liverpool City Region and with a global presence. Our students and staff, past, present, and future, are the beating heart of our city and can be found in every corner of every industry and community. We couldn’t exist anywhere else and have shaped the city in which we belong. Working with the people of Liverpool to improve lives and support communities is at the heart of why we were founded and why we exist today.
We are looking for a talented and enthusiastic Senior Executive Support Officer to lead a small team supporting our PVC and the wider Faculty leadership team. Previous experience in a similar role would be an advantage, but as importantly you will be self-motivated, pro-active, possess excellent administrative and IT skills and be comfortable working in a rapidly changing environment.
You will:
- Proactively manage diaries to ensure the smooth running of all day-to-day activities, using professional judgement to effectively balance their time, prioritising the most important meetings, identifying, and resolving conflicts before they arise and anticipating requirements in advance
- Arrange and support a range of meetings with both external stakeholders and internal colleagues
- Give secretariat support, including collating and circulating agendas and papers, and taking accurate and concise minutes or notes, for a range of routine, complex, technical, or confidential meetings
- Provide help and support to PVC, Directors and their teams on a range of ad hoc and longer term projects and pieces of work
- Draft suitable replies to correspondence where appropriate and to research background information as required
You will have a sound and grounded understanding of the importance in building, nurturing and protecting relationships between the Faculty PVC, students, staff, key external stakeholders and professional bodies. Efficient IT skills, especially competent in the use of Microsoft Office. Have effective communication skills, both written and oral, with great attention to detail. A high level of discretion and integrity and demonstrate problem-solving skills and demonstrable experience with a wide range of external stakeholders.
In return, we offer an excellent benefits package including generous annual leave entitlement, pension scheme, induction and development support as well as family-friendly policies.
This is an exciting time to join LJMU in our bicentenary year and with the launch of our new strategic plan.
If you feel that this is the role you have been looking for and your skills and experience can make a real difference at LJMU, we look forward to hearing from you.
The Faculty of Health is growing across a range of disciplines to meet the demands of health care across our communities. More information about the Faculty is available at ljmu.ac.uk/about-us/faculties/faculty-of-health.
LJMU is an equal opportunities employer and welcome applicants from all background and communities irrespective of age, transgender status, disability, gender, sexual orientation, ethnicity and religion or belief. All our appointments are made on merit.
