Administrative Support Officer

3 months ago

Ash, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 351526**Salary**:

- £24,040- plus £2000 Recruitment and Retention Allowance (RRA)- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer- E1**Contract type**:

- Permanent**Business area**:

- MOD - Air - RAF High Wycombe, Station Health, Safety and Environment Adviser office.**Type of role**:

- Administration / Corporate Support
- Health and Safety**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Walter's Ash, South East England, HP14 4UEAbout the job

**Job summary**:
The Safety, Health and Environment department is an integral part of RAF High Wycombe, ensuring that the Station complies with legislation and RAF Policy, and providing assurance to the Head of Establishment. The Admin Support provides assistance to the Safety, Health and Environment Adviser, Deputy Safety, Health and Environment Adviser and Fire Focal Point and Flight Safety Officer.

This is a varied role which involves liaising with a large number of contacts on Station, including military personnel, civil servants and contractors on a diverse range of Safety, Health and Environmental matters.

This position is advertised at 37 hours per week.

**Job description**:
Duties of the role include:

- Acting as Secretary for the quarterly Total Safety Committee Meeting and other Safety Meetings: planning in meetings, writing and distributing Minutes and chasing up an actions from meetings.
- Ensuring that online Communications Pages are kept up to date (e.g. Health & Safety SharePoint page)
- Sending out Communications to Station, unit Safety, Health and Environment Representatives and Building Custodians.
- Booking meetings, audits and visits.
- Helping to prepare presentations and documentation for meetings.
- Contacting units to ensure that they have completed 6 Monthly Workplace Inspections and actions arising at audits.
- Filing documents (electronically and hard copies).
- Ordering stationery and completing print requests for the office.
- Ensuring that the office inventory of equipment is maintained.

**Person specification**:

- Computer skills are essential. Knowledge and experience of SharePoint, Microsoft Teams, Microsoft Excel, Microsoft Word and Microsoft Outlook is desirable.**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Managing a Quality Service
- Making Effective Decisions

**Benefits**:

- Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service pension with an average employer contribution of 27%.
- 25 days annual leave, increasing with each year of service up to 30 days.

The post does not offer relocation expenses.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey - we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.- Communicating and Influencing
-

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