Document Management Centre Operator
3 weeks ago
At Simmons & Simmons we are currently recruiting for a remote Document Management Operator.
A team working and collaborative approach towards fellow support staff is essential to fulfil the needs of the business. Reliability and flexibility combined with a 'can do' outlook are fundamental and Document Management Operators should take pride in the standard of work the DMC team provides.
**Hours**:
Shift pattern is between 4.00pm to 12.00am, Monday to Friday, with one hour break.
**Location**:
Remote.
**Main duties and responsibilities**
Document Management:
- Managing production of large documents (produced in-house and externally) during the negotiation of a transaction, coordinating changes made to those documents by the legal team and client teams including taking responsibility for the consistency of those documents throughout the transaction.
- Managing PowerPoint presentations, diagrams and charts.
- Managing Marketing & Business Development templates, including bids, flyers, legal updates, team booklets and team sheets.
All Operators will be jointly responsible for:
- Reviewing internal client requests, assessing project requirements and allocating tasks according to skillset within the team.
- Coordination/prioritisation of the team's workload in accordance with client deadlines and urgency of work including monitoring project status and intervening as necessary to reprioritise jobs.
**Qualifications & Experience**:
- Excellent English language and grammar skills gained in legal environment.
- Advanced document production skills to include accurate typing, spelling, grammar and proof reading.
- Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
- Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
- Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
- Advanced knowledge of PDF conversion and comparison software.
- Advanced knowledge of automatic numbering and house styles.
- Good knowledge of Outlook.
- To be able to use the OCR equipment and to convert documents to the relevant software.
- Digital document processing functions, Adobe Acrobat 5.0 upwards.
- Experience of document management system known as FileSite.
**Here at Simmons & Simmons**:
We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. Flexible working, an inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.
Below are a few more reasons to consider Simmons & Simmons for your next career move:
- Competitive benefits package
- All year round dress down
- International offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore to name a few
- Generous employee referral bonus program
- All offices have their own artwork collections - we have a Damien Hurst and a Tracey Emin in the London office
- We were ranked as a Stonewall Top Global Employer in 2019 for the fourth year running.
- We have recently acquired Wavelength (the first regulated legal engineering firm in the world) which highlights our invested interest in innovation.
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