Senior Admin Officer

3 months ago

Derby, United Kingdom Ministry of Justice Full time

Salary
- £25,310 - £30,968 pro rata

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- East Midlands

City/Town
- Derby

Building/Site
- NMS Ground, First And Second Floors Burdett House, DE1 1JP

Grade
- Other

Organisation Grade for HMPPS
- NPS Pay Band 3 National

Post Type
- Permanent

Working Pattern
- Part Time

Role Type
- Administration / Corporate Support

Job description

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.
- The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position
- **Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- **Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
- En

  • Office Admin

    3 months ago

    Derby, United Kingdom CDART ENGINEERING Full time

    Cdart Engineering. DE742NP To Work in an Heavy Goods Vehicle Workshop Administration Office as part of a small Team of 4 people. Family Run Business Based in Castle Donington. Experience in the HGV or Motor Industry is a benefit but not essential. Working with Microsoft Office is essential Cloud based apps and systems and online portals is a benefit but...

  • Admin Officer

    2 weeks ago

    Derby, United Kingdom Brook Street Full time

    Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on...

  • Admin Officer

    2 weeks ago

    Derby, United Kingdom Brook Street Full time

    Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on...

  • Admin Officer

    4 weeks ago

    Derby, United Kingdom Brook Street Full time

    Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on...

  • HR/Payroll Admin

    1 week ago

    Derby, United Kingdom Senior Salmon Full time

    Due to a new role becoming available Senior Salmon are looking for a HR Administrator to work at one of our clients in teh Sinfin area of Derby.As the HR/Payroll Administrator you will ensure proactive and effective management of all the HR/Payroll related administration tasks. This is a temp to perm role with part time hours, these could be tailored to suit...

  • Admin Support

    3 months ago

    Derby, United Kingdom Frontline Recruitment Group Full time

    Working exclusively with our client based in Castle Donington, we are hiring a "Administration Assistant" to support two busy departments. Working Monday to Friday 8.30 am until 5 pm this is a full-time role supporting sales and accounts in an admin role. **Duties will include**: - Microsoft Office (Including Outlook) - Data Entry using bespoke Warehouse...

  • Transport Admin

    2 months ago

    Derby, United Kingdom Pertemps Network Group Full time

    **Job Description**: Calling all Transport Admins looking to join a fantastic team with genuine long-term opportunities. Working on a 4-on-4-off (06:30 - 18:30) shift pattern! Due to location, you may require your own transport. This site is located on Wilders Way, Derby, DE74. As a Transport Admin, your duties will include: - Day-to-Day of running and...

  • Admin Officer

    3 months ago

    Derby, United Kingdom Ministry of Justice Full time

    **Admin Officer - Pre-Release Team - 76137** **£20,126 - £23,182** **Derby**: **Overview of the job** This is an administrative job within the National Probation Service. **Summary** The jobholder will provide administrative support within the National Probation Service (NPS), ensuring that staff and service users are supported through efficient...

  • Admin Officer

    2 weeks ago

    Derby, United Kingdom Brook Street Full time

    Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call...

  • Admin Officer

    1 week ago

    Derby, United Kingdom Brook Street Full time

    Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call...

  • Admin and Finance Assistant

    2 months ago

    Derby, United Kingdom Derbyshire County Council Full time

    **PLEASE DO NOT APPLY USING THE DERBYSHIRE COUNTY COUNCIL WEBSITE, PLEASE SEE DETAILS BELOW.** We have a vacancy for an Admin and Finance Assistant for 27 hours 30 minutes per week to cover a period of maternity leave. We are looking for an organised, hardworking and kind-hearted individual who would like to join our office team as an **Admin and Finance...

  • Senior Admin Officer

    3 months ago

    Derby, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 298462**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...

  • Sr - Transport Admin

    3 months ago

    Derby, United Kingdom Quality Service Recruitment Full time

    We are currently seeking admin operatives to support our client's busy transport team in Foston, Derbyshire. **As part of your daily responsibilities, you will be required to undertake a range of tasks, including but not limited to**: - Communicating with customers - Answering and responding to incoming calls promptly - Liaising with key clients to assist...

  • Office Admin

    3 months ago

    Derby, United Kingdom Kortec Ltd Full time

    **The Role of Office Admin & Client Care** This is an excellent opportunity to take on a responsible role with a rapidly growing company. The key responsibilities of this role would include, but are not limited to: - Entry & cross-checking purchase ledger invoices - Entry of non-ledger expense invoices and payments - Entry and reconciliation of client and...

  • Senior Admin Officer

    3 months ago

    Derby, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 357026**Salary**: - £25,310 - £30,968- Pro-rata- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Part-time**Number of jobs available**: -...

  • Sales and Marketing Admin Assistant

    3 months ago

    Derby, United Kingdom The Carpet Stop Full time

    We are a reputable domestic carpet fitting company with branches across the UK. This is an exciting opportunity for an experienced Administrator to join a well-established team. This role would suit a confident, reliable person who is an excellent communicator with both customers and colleagues. **The** **job role involves**: **Sales Admin** - Helping with...

  • Admin Assistant

    1 month ago

    Derby, United Kingdom Your World Recruitment Ltd Full time

    NHS Admin Assistant JOB SUMMARY AND KEY RESPONSIBILITIES To deliver an effective and competent level of clerical support and consistently deliver a “client-focused” service which promotes good customer service and effective working relationships. The job description and person specification are an outline of the tasks, responsibilities and outcomes...

  • Admin Assistant

    3 months ago

    Derby, United Kingdom The Carpet Stop Full time

    We are a reputable domestic carpet fitting company with branches across the UK. This is an exciting opportunity for an experienced Administrator to join a well-established team. This role would suit a confident, reliable person who is an excellent communicator with both customers and colleagues. **The** **job role involves**: **Sales Admin** - Helping with...

  • Admin Assistant- Sales and Marketing

    3 months ago

    Derby, United Kingdom The Carpet Stop Full time

    We are a reputable domestic carpet fitting company with branches across the UK. This is an exciting opportunity for an experienced Administrator to join a well-established team. This role would suit a confident, reliable person who is an excellent communicator with both customers and colleagues. **The** **job role involves**: **Sales Admin** - Helping with...

  • Recruitment/office Administrator

    3 months ago

    Derby, United Kingdom Sunlight Children's Care Ltd Full time

    Recruitment/Office Administrator Permanent, Full time Contract Working 37.5 hours per week, Monday - Friday 09:00 a.m. - 17:00 p.m. Salary £22,500 - £24,000 per annum (dependant on experience) Company Benefits include; Auto enrolment into NEST pension Scheme - criteria dependent, opt out available, Life Insurance and Medicash cash back plan, giving you...