Graduation Administrator
3 weeks ago
**Job Description**:
Our client who is based within the higher education sector, have a temporary role for a Graduation and Events Administrator. This role is Mon-Fri, 9am-5pm, and is based in the West End of Glasgow, for approx. 12 weeks. This attracts a pay rate of £11.01 per hour.
Work as part of the Graduation and Ceremonial Events Team to provide comprehensive administrative support for the effective delivery of graduation ceremonies and ceremonial events
**Duties**
- Maintain graduation record systems and process graduation data using the MyCampus student record system. Run queries/reports from MyCampus to obtain data as required.- Proactively support graduation preparations by assisting with a range of activities including: - Checking graduation data, lists and degree parchments and follow up on queries to take corrective action where required.- Use MyCampus/Excel and other manual processes to allocate seat numbers and guest tickets for graduation ceremonies.- Production of degree parchments and Higher Education Achievement Reports (academic transcripts) and diplomas/certificates. This can either involve producing documents by bulk or on an ad-hoc basis.- Preparation and dispatch of degree parchments awarded 'in absentia' using Royal Mail and DHL.- Provide support for award ceremonies- Pre-ceremony registration and distribution of guest tickets.- Distribution of degree parchments before or after ceremonies.- Preparing degree parchments, diplomas & certificates, HEARs (academic transcripts) and any other documentation required for presentation at graduation ceremonies or for posting.- Assisting with seating of students and guests in Bute Hall prior to the graduation ceremony starting.- Act as a ceremony marshal, checking names or providing directions to graduands during ceremonies.- Corresponding with schools/colleges over degree results for students who have enrolled to graduate. This involves contacting schools and liaising over results not received by the previously agreed deadline.- Supervise a nominated area for guest seating in Bute Hall at graduation ceremonies. This involves collecting tickets from guests and directing them to the correct seating area**Skills**
- Excellent organisational and people skills.- Ability to work collaboratively as part of a wider team and independently.- Ability to work calmly under pressure to assist the Graduation/Ceremonial Events Team to meet tight deadlines.- Working knowledge of Microsoft packages and Outlook.- A positive and enthusiastic approach to work.- High level of accuracy and good attention to detail.
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