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Payroll and Finance Assistant

7 months ago

Nantwich, United Kingdom Better Equipped Educational Supplies Ltd. Full time

**Outline Role, Responsibilities and Person Specification**

**Role: Full time Payroll and Finance Assistant. Salary £26,000-£28,000 FTE (depending on experience) Possibly 2 part time positons with flexible hours to suit school times**

Working as part of the team we are looking for someone who can both share the burden of the accounting paperwork and at the same time add value to the organisation by helping us evolve and improve our ways of working.

**Shared Responsibilities**

Book Keeping
- Daily banking, reconciling payments to customer accounts, cheque deposits
- Online banking - 3 separate bank accounts
- Customer payments and refunds
- Supplier payments, UK and Foreign payments
- Data entry Supplier Invoices/Credit Notes
- Help complete monthly reconciliations - Banks/PayPal/Elavon
- Supporting the business in VAT filing and reporting
- Chasing overdue accounts

Payroll
- Fortnightly and Monthly
- Pension enrolments and payments
- Posting National Insurance payments online
- SSP and SMP payments where appropriate

Management Accounts
- Help draft our monthly P&L
- Help producing draft annual management accounts
- Track accounts based KPI’s for our balanced scorecard

Adding Value
- Help improve our accounting procedures and ways of working.
- Help drive efficiencies in ways of working.

**Person specification**
- Great attention to detail
- Experience working with Excel to an intermediate (or higher) level with the ability to use formulas and to create spreadsheets, manipulate data and extrapolate information
- Recent demonstrable experience of using Sage Payroll
- Khaos Control knowledge an advantage
- Professional, self-motivated, & demonstrates a positive attitude
- Able to spot areas for improvement and to implement them
- Able to contribute to a relaxed and enjoyable work climate
- Be either part qualified CIMA/ACCA or qualified by experience

**Benefits**
- Competitive salary
- Full Time or Part time hours (20+ hours per week) available
- Pension
- 20 days annual leave (rising to 23/24 after one year) plus 8 days bank holiday pro rata to contracted hours
- Relaxed, enjoyable working environment
- Team evenings to celebrate success at local venues

**Additional Information**:
Better Equipped has been trading for 15 years this coming May. We have a great reputation for offering low prices and great customer service. Our customers speak highly of us and our repeat rates are very high. Despite setting up in a recession we have delivered sales growth every year since we were founded and double digit growth in every year bar one. Currently over 50% of UK secondary schools and colleges purchase equipment from us each year.

We have a desire to carry on delivering double digit growth for the foreseeable future and recognise the need to invest in the team, ways of working, stock levels and our physical infrastructure in order to keep our momentum going. We have recently invested in a new sales order processing and management system, upgraded our UK web platform, invested in a warehouse barcode scanning system and have overhauled the way we process sales orders and replenish stock.

We work well as a team and operate within a relaxed, informal and enjoyable environment. Everyone understands their role and what the day to day priorities are; everyone works hard but also takes time to engage in conversations and contributes to a relaxed, fun climate at work.

We don’t set strict budgets for either sales growth or expenditure. We have a ball park growth level in mind for sales and plan our team resources, investment and expenditure based broadly on last year’s levels plus what is needed to satisfy the level of growth we are experiencing and assuming. This means we don’t spend lots of time tracking performance against budgets and budgeting when things inevitably change (we spend more time focusing on actioning the things which will deliver growth/profitability). We don’t use accruals although this may be something we should look at introducing especially for imports. As such our accounting practices are less complicated than many other businesses however we do have 10,000 products, 100+ suppliers, 20,000+ customers, 2 categories, and 2 main channels to manage which does layer operational complexity which we have been pretty good at managing, but it does impact the accounts function.

We are looking to make a number of key appointments over the coming months with the aim of upskilling the team and bringing additional expertise and external experience into the business. We want to learn from people who have experience of working in other organisations and we hope these key new team members will help us further improve our knowledge, the way we do things and our overall level of efficiency and effectiveness.

For the Payroll and Finance position we are looking for someone who is both happy to roll their sleeves up and help with the day to day paperwork involved with our accounts function but also h