Administrative Assistant

2 weeks ago


Exeter, United Kingdom Air Marketing Group Full time

**Administration Assistant/Receptionist**
**Exeter, EX1 1QR**

**Permanent Contract**

**Part or full time (25hrs+)**

**The Role**

You will manage the office’s front-desk and perform a variety of administrative responsibilities, supporting the office in general.

You will be our Visitors first impression of Air, welcoming clients and other guests in a professional, friendly and positive manner, maintaining a record of clients booked in and out of the office.

You will coordinate front-desk administrative activities including processing and distributing correspondence and answering phone calls, screening and forwarding to the relevant departments.

Attention to detail and a high level of accuracy in a fast-paced office environment is key

There will be times when information discussed is sensitive so a respect for confidentiality and discretion is required.

Experience in a similar role would be beneficial but not essential.

**Responsibilities**
- Answer mainline phone, transfer calls and take messages in a friendly and confident manner
- Meet and greet visitors
- Distribute post
- Keep office and communal areas tidy and organised
- Book travel and accommodation as required
- Review and order office supplies
- Data entry
- Support with additional everyday requests (cross-departmentally)
- Liaise with suppliers
- Scan and file documents
- Take responsibility for meeting rooms ensuring they are set up and cleared before/after meetings though out the day
- Issue birthday and anniversary cards
- On-board new employees on to relevant systems (peopleHR, CMA)
- Type up/File meeting notes
- **The above list is not an exhaustive** list of duties and you may be expected to undertake other **tasks when required, in line with business objectives.**

**Requirements**:

- Proficient in MS Office (MS Outlook, MS Word, MS Excel in particular)
- Positive can-do attitude and willingness to learn
- Excellent time management skills and the ability to prioritize workload
- Attention to detail
- Strong organisational skills with the ability to multi-task
- Self-motivated and highly driven with the ability to use own initiative
- Ability to be resourceful and proactive when issues arise
- Knowledge of office management systems and procedures
- Team worker with a flexible, professional attitude.
- Excellent communication and negotiation skills

**Administration Assistant/Receptionist Benefits**:

- Competitive salary
- Continuous development support
- 23 days holiday full time (plus bank holidays) + increase with length of service
- Friendly social office environment with regular paid company events
- Work-from-home days
- Fun and healthy working environment with refreshments provided
- Monthly company lunch
- Wellness program

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Company events
- Company pension
- Referral programme
- Wellness programme

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Commission pay

Ability to commute/relocate:

- EXETER: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: One location



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