Facilities Assistant

2 months ago

Porton Down, United Kingdom Recruitment Solutions Full time

Our client is looking for a Facilities Assistant in Porton Down. SP4 area

Shifts are Monday to Friday, 8am-5pm = 40 hours per week. Pay is £11.75ph. Duration of the role is for 1months, possibly longer. Role is for an immediate start.

To provide professional and effective service which encompasses stores, handyman and porterage duties within the siteoperational teamsensuring its efficient and smooth operation.

**Job Purpose**:
**Principal Accountabilities**:

- The monitoring of the security systems and general administration.
- Carry out administrative duties for facilities which include collating waste figures, processing payments to sub contractors and formulating minutes of meetings between contractors.
- Management of day to day inventory and stock control
- Control all stock from goods inwards to despatch
- Maintain and control stock levels
- To source material and tooling for all related technical jobs
- Processing orders and delivery of spare parts, components and lab equipment
- Distribution of parts to technicians
- To load and unload deliveries
- Source, develop and maintain relationship with suppliers and subcontractors
- Adherence to all EFS and client processes for laboratory conditions
- Contribution to the smooth running of the laboratories by carrying out a range of non project procedures
- Improved and favourable perception of EFS as a business partner
- Ensure maximum stock levels at all times
- Reduced down time due to lack of available stock
- Painting as directed the interior and exterior of areas.
- Repairing any damage to walls and filling in small cracks/holes.
- Repairing damage to wallpaper.
- Carrying out any ad-hoc maintenance requests.
- As required assess porterage jobs and complete relevant H&S risk assessments, ensuring all staff undertaking the task are appropriately briefed and aware of their responsibilities
- Sorting, delivery and collection of post across site as directed by the Site Manager.
- Moving of office furniture and equipment, ensuring compliance with manual handling, risk assessments and method statements
- Moving of stores and equipment, ensuring compliance with manual handling, risk assessments, method statements and client specific access permits and equipment move and store procedures
- Reconfiguring meeting and conference room furniture and equipment as directed.
- Carrying out and completion of porterage help desk tasks as requested
- To carry out PPM and reactive tasks as instructed
- Carry out minor mechanical works and handyman tasks
- Provide assistance to third parties as and when required
- Act upon reasonable requests and instructions from Site Supervisor, Contracts Manager and Client
- Assistance on other sites can be expected
- To work reasonable overtime as and when required

**Person Specification**

**Qualifications and Experience**:

- Previous stores experience is ideal
- Full driving license
- Technical expertise, qualifications in a craft skill or engineering discipline would be an important pre-requisite of the role
- Knowledge of key operational procedures, e.g. timesheets, planned maintenance systems, Quality, Health & Safety
- Previous experience in a front facing customer service skills
- Sound administrative experience
- Good telephone manner
- Good IT skills including Word, Excel, Power Point and an understanding of a SMMS (maintenance system)
- Well organised with the ability to prioritise workloads

**Other factors**:

- Smart, presentable appearance
- Personable and approachable
- Flexible will work with other trades
- Good communication skills in both verbal and written formats
- Must be willing to undertake further training

**Job Types**: Full-time, Temporary contract

**Salary**: £11.75 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- porton down: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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