Cadet Administrative Assistant

**SOUTH EAST RESERVE FORCES’ AND CADETS’ ASSOCIATION**

**JOB DESCRIPTION**

**Job Title**: Cadet Administrative Assistant **Pay Band**: AO (AHW)

**Basis**:Full time 6 month fixed term contract, may lead to a permanent role.

**Department**:Surrey Army Cadet Force

**Line Manager**: Cadet Executive Officer (CEO)

**General Description**:
1. The CAA is a full time employee of the RFCA and is responsible to the CEO for all administrative and G4 matters within his allocated Area/Detachments.

2. The CAA is required to serve in the ACF and may be appointed to a commission as a Lieutenant or enrolled as an Adult Instructor at the discretion of the RFCA. If commissioned, CAAs may only be promoted to the paid acting rank of Captain in exceptional circumstances and for specific periods of time. For ACF service, CAAs are entitled to receive a voluntary allowance.

**General Responsibilities**

3. Management of ACF Properties:
a. Prepare and publish an initial site risk assessment on buildings and external areas and carry out at least an annual review.

b. Conduct monthly internal and external inspection of building fabric, fixtures, fittings and furnishings, report defects, correct faults in compliance with SHE legislation and regulations and prepare works service submissions where necessary.

c. Co-ordinate access for contractors and monitor works services on behalf of RFCA.

d. Manage any ground maintenance, implement frost precautions and monitor mains services and facilities as required by RFCA.

4. a. Maintain records for each Detachment and account periodically as directed by the CQM for:
(1) Accommodation stores.

(2) Training stores and equipment.

(3) Fire safety equipment.

(4) Weapons and ancillaries.

b. Issue and account for all clothing and equipment on loan to Detachment staff and cadets. Advise and assist the Detachment Commander to take any necessary action to recover uniform from cadets when they leave the ACF.

c. Inspect all stores and equipment issued to the Area HQ and each Detachment on a periodic basis as directed by the CQM and make provision for replacements as necessary.

d. Make evening visits to all their Detachments at least once during a 2 month period or as necessary to carry out these duties and to advise and assist the Detachment staff to manage Detachment stores and equipment properly.

e. Assist the CQM to prepare weapons and any controlled stores for ECI.

5**. **SHEF Management:
a. Publish the Cadet Commandant’s annual SHE policy statement at each Area HQ and Detachment.

b. Ensure that each Detachment holds a monthly fire practice and maintains a record.

c. Provide each Detachment with a first aid kit as supplied by the CQM and ensure that each Detachment operates the accident/incident reporting system and check the First Aid box on a monthly or as required by the CEO.

d. Liaise with any lodger unit or tenant concerning SHE matters.

e. Ensure that each Detachment maintains a visitors log.

6. Range Safety: (For those Detachments with a miniature range)

a. Act as Range Safety Officer and provide, publish and annually review Range Orders.

b. Regularly inspect the Range fabrication and condition on a monthly basis and counter sign the Range Log.

c. Attend range safety inspections arranged by Formation HQ and arrange range cleanliness inspections in accordance with RFCA policy, and action any subsequent reports.

7. Security:
a. Attend Area HQ and Detachment security inspections and reviews as arranged by Formation HQ and action any subsequent reports.

b. Ensure the secure storage of weapons and ammunition at each armoury or Detachment arms store in accordance with JSP 2901. Ensure that secure arrangements are made to transport weapons and ammunition to training, and that proper records for arms and ammunition checks, issues and receipts are kept.

c. Monitor, on behalf of the CQM, the correct handling of security keys at Area HQ and Detachments.

8. Cadet Training Away from the Detachment:
a. Assist the Area/Detachment Commander by booking training/activity facilities, compiling requests for logistic and administrative support and booking transport as authorised by the CEO/CQM.

b. Provide the necessary logistic support including messing and accommodation arrangements as required.

9. Assistance to Detachment Commanders and AIs:
a. Provide advice and guidance on all matters pertaining to Detachment administration, safety and security and the upkeep of Detachment personal and training records.

b. Ensure that each Detachment is issued with the correct publications and army forms.

c. Assist the Detachment to prepare documentation for the annual inspection.

d. Liaise with Regular Army and TA Sponsor Units and the CTT for training support.

10. Personal Responsibility.Administer and maintain responsibly any vehicle allocated for his or her use.

11. Westminster. To be conversant with the Westminster package and enter data as required.

12. Courses. To attend courses as