Workspace Support Admin Assistant
5 months ago
**What's involved with this role**:
**Job Ref: Plymouth RQ1192970**
The team requires a Workspace Support Admin Assistant /Receptionist. This role is primarily providing frontline reception services to tenants and visitors at two business centres.
The role will be for three days a week (Wednesdays, Thursdays and Fridays), and will be based at both City Business Park and The Business Centre.
You will be part of a small friendly team and provide support to the business centre management team as well as over 100 tenant businesses based at the centres.
You will have excellent customer service and communications skills and be experienced and confident in dealing with the general public, both face to face and over the phone.
As the team offer a frontline service from 8.30am to 5pm, Mondays to Fridays you will need to be flexible in your work ethic. Although you will be working set days, your hours will vary between 8.30am and 5pm.
All administrative functions will be required, and knowledge of local Council systems would be an advantage, and proficiency in Microsoft Office packages is essential.
**Key Responsibilities**:
- Responsible for administrative tasks
- Providing reception duties, including greeting and directing visitors, processing room bookings and dealing with general enquiries from tenants and visitors to the business centres
- Undertaking viewings of business units to prospective tenants
- Perform inductions for new tenants
- Conduct site inductions for contractors
- Report and follow up repair and maintenance issues with corporate and landlord and contractors
- Acquire, develop and maintain a high level of awareness of the business centres and build good working relationships with tenants in order to provide a comprehensive service to tenants, visitors and management
- Maintain records of services used by tenants
- Update and maintain spreadsheets and databases including the business centres’ CRM system
- Sorting, managing and distributing mail, parcels and deliveries as necessary
- Photocopying, scanning and collating documents
- Word processing and other data inputting tasks using the appropriate software systems
- Maintain filing and other record systems
- Maintaining notice board and displays
- Collation of statistics and reports
- Maintain inventories of office supplies and ordering when necessary
- Lone working at times
- Responsible for financial administrative tasks including:Standardised financial processes e.g. petty cash and some cash handling (payment of rentals, deposits and other charges)
- Process orders and invoices
- Required to use Debtors system
**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**
**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:
**Qualifications**:
- Two GCSEs A*-C (9-4) or equivalent in Maths and English
- NVQ Level II Business Administration OR Customer Service OR three years’ relevant administration experience
- Knowledge of sources of business advice and support - desirable
- NVQ Level III in Business Administration - desirable
**Skills & experience**:
- Previous experience in an administrative role
- Reasonable experience of working in a frontline customer service role
- Proficient user of Microsoft Office software (Word, Excel, Outlook, Access)
- Experience in developing and utilising spreadsheets and databases
- Experience of dealing with members of the public
- Keyboarding skills required to carry out word processing and data inputting tasks using the appropriate software systems
- Able to solve straight forward problems in a timely manner.
- Communication skills required to exchange information orally or in writing with team members as well as the tenants and members of the general public; some tact may be required
Am **Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please
-
Workspace Support Assistant
5 months ago
Plymouth, United Kingdom Colbern Limited Full time734216-5419-2438 15.2 Workspace Support Assistant Plymouth Contract - 22.2 hours per week £11.81 per hour PAYE Our client is looking for an experienced Workspace Support Assistant. This role is primarily providing frontline reception services to our tenants and visitors at two business centres managed by the Council. The role will be for three days a...
-
Workspace Support Assistant
5 months ago
Plymouth, United Kingdom iWork Recruitment Limited Full timeContract to start on 18-09-23 until 31-12-23 with a possible extension. To provide administrative support to the management team in all areas relating to the running of the Business Centre, Cattedown and City Business Park and to assist with financial, operation and supervision functions of the clients business centres. General administrative tasks include...
-
Workspace Support Assistant
5 months ago
Plymouth, United Kingdom Veesupportservices Ltd Full timeJob Summary: To provide administrative support to the management team in all areas relating to the running of the Business Centre, Cattedown and City Business Park and to assist with financial, operation and supervision functions of the Council’s business centres. The role will include lone working at times and beyond normal office hours when contractors...
-
Admin/accounts Assistant
5 months ago
Plymouth, United Kingdom Alliance Pioneer Group Full timeAlliance Pioneer is currently seeking a Accounts and Administration Assistant to join a small but busy team in Plymouth. As the Accounts Assistant you will be responsible for: - Book-keeping - Banking - Compiling & updating spreadsheets (must be competent with Excel) - PAYE Payroll & Invoice processing - Maintain Staff Annual Leave & Time Cards - Dealing...
-
User Support Admin Assistant
2 months ago
Plymouth, United Kingdom CV-Library Full timeAdecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an...
-
Ent Apprentice Admin Assistant
5 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time**To be trained to**: Assist teams with sending letters to patients, GPs and other health professionals. Book appointments and review waiting lists under the guidance of the admin team. Assist the reception team and admin team by adding waiting lists. Photocopying and filling. Work as part of the ENT and Audiology reception team which on occasions will...
-
User Support Admin Assistant
2 months ago
Plymouth, United Kingdom Adecco UK Limited Full timeAdecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities , and more. We do this by showcasing their talents, skills, and unique experience in an...
-
Admin Support Clerk
6 months ago
Plymouth, United Kingdom Aurora HVAC Ltd Full timeAurora HVAC is looking for an Admin Support Clerk to join their dynamic team in Plymouth. The hours will be split into two patterns across the week, so flexibility will be required. 8am-1pm and 11am-4pm Monday-Friday. Duties - Ensure Delivery/collection notes have been received and filed - Hotels - search for best price and book - Vehicle tracker - checking...
-
Senior Assistant Admin Support Practitioner
4 weeks ago
Plymouth, Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeAbout the RoleWe are seeking an experienced and skilled Admin Support Practitioner to join our Radiotherapy Planning department. The successful candidate will be responsible for providing clerical services to ensure the smooth running of the service.Main ResponsibilitiesCoordinating and delivering a comprehensive Admin service to Radiotherapy Physics in an...
-
People Administrator + Payroll Admin Support
5 months ago
Plymouth, United Kingdom HQW Aerospace Full time**Job Title**: People Administrator - (Payroll Admin Support Required) **Location**: Plymouth **Job Type**: Full-time, permanent (Part Time Considered) **Salary**: 22k+ **Benefits include**: 25 days holiday / Flexible Working / Training / Pension HQW Aerospace is recognised as a world leader in the design and manufacture of super precision ball...
-
HR Admin Assistant
6 months ago
Plymouth, United Kingdom Plympton Academy Full time**About The Role** **Plympton Academy** have an exciting new opportunity for a **HR Admin Assistant **to join our team. In this role, you will support the Principal's PA with managing the school’s recruitment processes and HR related functions. This career opportunity would be suitable for an established administrator who would like to gain an insight in...
-
Diabetes Admin Assistant
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeAn opportunity has arisen for a part time Band 2 Diabetes Admin Assistant to work in the Diabetes Centre at Derriford Hospital. The applicant will provide administration duties within the Diabetes Centre for the Diabetes Pre-Op team and inpatient team under the supervision of the Service Line Administrator. The post is interesting and varied, and requires...
-
Temporary Team Admin Assistant
5 months ago
Plymouth, United Kingdom National Grid Electricity Distribution Full timeJob Introduction Accountable to the Team Manager the Team Admin Assistant provides administrative assistance and co-ordination to a Network Services team. You will be an effective team player who is able and willing to support all team members on a daily basis with office support and general administration. If you are offered a position, you will be...
-
Admin Assistant
5 months ago
Plymouth, United Kingdom Cornwall Council Full time**About the Role** We are seeking experienced, enthusiastic and flexible person to join our busy team based at Derriford Hospital. The Person will provide support to Senior Managers and Operational colleagues who work in Care and Wellbeing. There will be a variety of skills to undertake, including the following: - dealing directly with customers by...
-
Administrative Assistant
5 months ago
Plymouth, United Kingdom The Westcountry Group Full time**Job description: Office administrator (temp to perm)** **Responsibilities**: To primarily provide supportive assistance with the administrative workload. - To assist with admin duties when required including; typing up documents or service reports, or health and safety reports - Maintaining customer database and uploading new enquiries - Raising purchase...
-
Admin Officer
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeWe are looking for an Admin Officer to join our dynamic team of highly motivated individuals. The post is both interesting and varied and requires someone to show initiative and work as a member of a team. Applicants should have a responsible attitude and be able to demonstrate good communication skills, as regular liaison is required with patients, Trust...
-
Full-time Medical Support Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom NHS Professionals Full timeJob PurposeTo provide a comprehensive medical secretarial service to a consultant(s) and/or group of medical staff in an efficient and timely manner.Key ResponsibilitiesManage specific departmental and patient administration systems, ensuring strict adherence to all Trust Policies and procedures.Provide secretarial support to one or more consultants and...
-
Senior Assistant Admin Support Practitioner
4 weeks ago
Plymouth, Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeAbout the RoleWe are seeking a highly skilled and motivated Administrative Assistant to join our team in the Radiotherapy Department at University Hospitals Plymouth NHS Trust. The successful candidate will be responsible for providing administrative support to the Radiotherapy Physics section, ensuring the smooth running of the service.Main...
-
Support Secretary
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timePRIMARY DUTIES & AREAS OF RESPONSIBILITY To be familiar with, and accurately use, the Bighand Voice Recognition system for typing Provide a typing and administrative service to the Trauma and Orthopaedic clinicians. Prioritise own workload including the typing of clinics & associated administration to ensure timely typing and despatch of outpatient letters...
-
Radiography Assistant/healthcare Assistant
6 months ago
Plymouth, United Kingdom Jennie Reeves Radiographers Agency Full time**Job Opportunity**:Health Care Assistant (HCA) **Location**:Derriford CDC, Colin Campbell Court Car Park, Plymouth, PL1 1PZ **Shift Time**:08:00 AM - 08:00 PM **Requirements**: - Previous radiography assistant experience is essential for this role. - Cannulation experience and a valid certificate are required, as you will be responsible for cannulating...