Clinical Coding Admin Assistant

1 week ago


Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

We have a vacancy for an Administrative Support Assistant to join the team within the Clinical Coding Department at Derriford Hospital.

**Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.**

The main purpose of this job is to collect case notes from the wards. This involves visiting all hospital areas collecting patient case notes and delivering them to the coding department in a timely fashion. The case notes are then returned to the wards on completion of coding.

This role gives an ideal opportunity to build good working relationships with a wide range of staff on the wards and other departments.

You must be well organised and ideally would have previous demonstrable experience dealing with hospital admin and/or patient case notes. You must be able to work both as a part of a team and on your own.

You will have a good basic knowledge of IT preferably using hospital administration systems and Windows, and good time management and communication skills.

The coding admin team is a small team of 4, it is a very busy office, you will meet a variety of people working in different roles and visit the wards daily.

1. To collect case notes from wards and departments and deliver them to the coding department for coding as directed by the Clinical Coding Service Manager/Admin Team Leader
2. To deliver case notes back to the wards and departments following completion of coding
3. To use iPM PDT to trace all notes in and out of the coding department.
4. To return case notes back to Central Records Library as appropriate.
5. To deal with post in and out of the department.
6. To request and obtain the case notes for outstanding uncoded episodes as directed by the Clinical Coding Service Manager/Admin Team Leader.
8. To politely and efficiently deal with telephone enquiries, liaising with members of the coding team as and when required
9. To politely and efficiently deal with visitors to the coding department.
10. To participate in clinical coding projects where necessary.
11. To undertake other duties as required by the Clinical Coding Service Manager/AdminTeam Leader


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