Administrative Coordinator

2 weeks ago

Aberdeen, United Kingdom Fantastic Fanatics Ltd Full time

**ADMINISTRATIVE COORDINATOR - JOB DESCRIPTION**

Title: Administrative Coordinator

Reports To: Managing Director

**Salary**: Range: £18,000 to £24,000 (depending on qualifications and experience)

Start Date: 06th March 2023 (Flexible)

**SUMMARY**

The Administrative Coordinator is responsible for overseeing office and administrative operations within the company. This individual will develop, review and improve systems and procedures relating to the Fantastic

Fanatics platforms, as well as ensuring the office operates smoothly and efficiently.

The Administrative Coordinator will set relevant goals and objectives for themselves and will be responsible for the management of key performance indicators as well as helping to meet company pre-set goals and targets.

**CORE COMPETENCIES**

Communication

Strategic

Teamwork

Pro-active

Analytical Thinking

Decision Making

Planning and Organising

Problem Solving

Detailed-orientated

**JOB DUTIES **(F = Future Role)

Supervising the day-to-day operations of the administrative department. (F)

Managing the partner onboarding process through link tracking and / or card linked technology.

Liaise with partners in retail, leisure, and hospitality directly, through affiliate networks or through merchant content suppliers.

Support Partner Business Development Manager on calls / in meetings by providing relevant intelligence and information about the specified partner and platform. (F)

Develop, manage, and execute a strategic administration plan for the company involving onboarding and managing direct and indirect partnerships with retail, leisure and hospitality partners.

Evaluate the success of various administrative strategies and plans using key performance indicators and implement recommendations for improvement. (F)

Supporting and working with the accounts team to set budgets, monitor spending, create payment runs / invoices and manage other expenditure.

Collect, organise, and store information and data, creating a user-friendly filing system on the company cloud / server.

Develop and improve management area and reporting system ensuring all relevant and important data can be reported on easily and efficiently. (F)

Ensuring the office is stocked with necessary supplies and appropriate facilities management is in place.

Provide administrative leadership to the team by setting relevant goals and objectives, and actively helping to accomplish these goals. (F)

Supporting the planning, scheduling, and promoting of office events including meetings, conferences, interviews, orientations, and training sessions. (F)

Overseeing special projects and tracking progress towards company goals.

Creating spreadsheets, managing databases, and preparing presentations relevant to the company upon request from the Managing Director and other senior staff.

Understanding platform analytical data and generating relevant reports with recommendations for improvements. (F)

**REQUIREMENTS**

HNC / HND in business administration, management, accounting or equivalent.

2 - 3 years of work experience preferred.

Excellent time, task, and resource management skills.

Strong problem solving, critical thinking and interpersonal skills.

Demonstrated proficiency in computing with a substantial IT skillset.

Ability to plan for and keep track of multiple projects and deadlines.

Excellent presentation, written and verbal communications skills.

Highly effective project management, prioritisation, multi-tasking, and time management skills to meet deadlines.

Proficient in Microsoft Office Applications and other programs / dashboards.

Familiarity with budget planning and enforcement, human resources, and customer services procedures.

Willingness to continue building skills through educational opportunities.

**WORKING CONDITIONS**

Ability to attend and conduct presentations internally. (F)

Ability to work in an office and team environment.

Hold a full UK driving licence.

Overtime as required.

Willingness to travel within the UK and abroad as and when required. (F)

**Salary**: £18,000.00-£24,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Aberdeen, AB12 3BT: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 03/03/2023
Reference ID: FF-ADMIN-CO
Expected start date: 06/03/2023

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