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Office Admin

4 months ago

Kingston upon Hull, United Kingdom Your Choice 4 Care Ltd Full time

**Job description**:
You will be assisting the senior care team and managers with day-to-day administration support within our office on days required during the 5 day working week.

**Administration Role**:
Principal responsibilities
- These are some of the main duties expected. Other duties may be added to the list._
- Answering the telephone in a timely and professional manner, transferring calls to relevant member of staff, or taking comprehensive messages and passing onto staff member.
- Ensuring that records are saved to the database in line with procedures.
- Ensuring that data records are input accurately and kept up to date.
- Scanning, photocopying, and filing documents.
- Assisting in collecting/sorting data related to recruitment.
- Creating, editing, and updating spreadsheets
- Monitoring office supplies & PPE. (Including refreshments)
- Sorting, and distributing office mail.
- Conducting research and compiling data upon request
- Create new client folder packs ensuring all documents are completed.
- Take notes and book appointments and deadlines within outlook and on office whiteboards.
- Carrying out admin tasks from the directors & Registered Manager

**Person specification**

Essential criteria
- The following personal attributes are considered essential to the post of an Office Administrator._
- The job holder must be:_
- able to have their own form of transport for commuting to and from the office.
- Able to demonstrate basic word processing skills with Microsoft Word, Excel & Outlook.
- self-motivated.
- organised.
- Friendly personality.
- flexible & have patience.
- caring and considerate.
- an active team player but also able to work on own initiative.
- a good communicator.
- eager to support and assist.
- Computer literate.
- Confident on the phone.
- Passionate about our customers, our business and personal performance.
- Driven to achieve, succeed and progress.

**Person specification — desirable criteria**
- The job holder must:_
- be flexible in terms of availability, working hours, adaptability.
- respect the confidentiality of all matters that they might learn in the course of their employment.
- respect the requirements under the Data Protection Act 2018 and the General Data Protection Regulation.
- ensure that they are aware of their responsibilities under the Health and Safety at Work, etc Act 1974

**What we offer**
- Working towards Level 3 Admin, PA, and Secretarial Diploma. (Other courses will be offered after probationary period)
- Company pension contribution scheme. *When you qualify*
- Paid training & monthly staff meetings.
- Support and encouragement for further training opportunities
- Friendly family-run business. (All staff members are valued)

**Job Type**: Zero hours contract

**Salary**: £10.50-£11.00 per hour

**Benefits**:

- Company pension
- Flexitime

Schedule:

- Day shift
- Flexitime
- No weekends

Ability to commute/relocate:

- Kingston upon Hull, HU10 6RJ: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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