Contract Support

6 months ago


Swindon, United Kingdom CBRE Managed Services Full time

Contract Administration Role to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business.

Responsibilities may include but not limited to:
**Quality**
- Maintain CBRE notice boards on site (including QHSE).
- Ensure QHSE documentation is maintained and readily available using CBRE systems e.g. Logbooks, Hazard Reports, training & competency records, eLogbooks, PPE, toolbox talks.
- Manage CAFM system as key user on site including PPM records, reactives and reporting.
- Review Subcontractor performance and feedback through appropriate systems (e.g. Ariba)
- Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.

**People & Development**
- Promote and maintain CBRE culture throughout the teams.
- Maintain the attendance planner.
- Collate and process timesheets and expenses weekly.
- Maintain people records such as new starters, leavers and any changes in staff.
- Communicate effectively and build/maintain relationships at all levels with internal and external customers
- Attend and participate in any relevant training courses.
- Attend regular role specific meetings in order to share best practice.

**Contract**
- Attend and actively participate in monthly Contract Review meetings where required.
- Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
- Ensure use of Preferred Suppliers is maximised and best practice “better buying” is in place.
- Ensure CBRE systems (e.g. Ariba, Webquote) are in use and kept updated.
- Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.

**Finance**
- Ensure integrity of financial transactions for contract.
- Attend and actively participate in weekly finance meeting with facilities manager.
- Create/raise Extra Works jobs.
- Create accurate POs in a timely manner.
- Regularly review and process supplier invoices.
- Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
- Run and review P&Ls Monthly and influence P&L result.
- Run and review WIP reports at least weekly.
- Run open purchase order report weekly and review all open orders.
- Run and review Debt report weekly.

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- Company events
- Company pension
- Enhanced maternity leave
- Free parking
- On-site parking
- Paid volunteer time
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: Contract Administrator


  • Contract Support

    6 months ago


    Swindon, United Kingdom HVAC Recruitment Full time

    **Contract Support** **Swindon, SN1** **Monday to Friday / 8am - 4:30pm** **£28,000 + Package** Our biggest global client currently has an opportunity for a **Contract Support** to work in a bespoke commercial office right in the heart of Swindon, here you will be joining a team on a brand new commercial office space, with free refreshments on site,...

  • Contract Support

    6 months ago


    Swindon, United Kingdom CBRE Full time

    Collaborating within The FM team, the role aims to embody and deliver our great experience with energy, passion and presence to all guests. Reporting into the Contract Manager this vital fluid position sets the tone of the flow of the user experience within the building. The position is very customer facing and involves daily interaction with customers,...

  • Contract Support

    6 months ago


    Swindon, United Kingdom CBRE Full time

    Collaborating within The FM team, the role aims to embody and deliver our great experience with energy, passion and presence to all guests. Reporting into the Contract Manager this vital fluid position sets the tone of the flow of the user experience within the building. The position is very customer facing and involves daily interaction with customers,...


  • Swindon, United Kingdom Nybor Ltd Full time

    Facilities Management Contracts Manager Hybrid workingIndustry: Facilities Services Employer - Highly reputable national large organisation within the Facilities Management industryLocation:Swindon / HybridSalary: HIGHLY COMPETITVE + Excellent Bonus + Excellent Pension 8% going up to 10% Life Insurance + Mobile + Laptop + Pension + Excellent Company Benefits...


  • Swindon, Swindon, United Kingdom Mane Contract Services Full time

    Job Title: Process EngineerAt Mane Contract Services, we are currently recruiting for a skilled Process Engineer to join our team on a 6 month contract. As a Process Engineer, you will be responsible for implementing, maintaining and supporting manufacturing processes.Key Responsibilities:• Implement and monitor safe systematic processes• Install...

  • Contracts Manager

    6 hours ago


    Swindon, United Kingdom Foresight Search Ltd Full time

    Title: Contracts Manager Location: Swindon Salary: £70,000 to £80,000 + package / bonus/ car allowance Sector: New build, Education, Commercial, Loca Authority Start Date: Immediate or ASAP Contracts Manager - The Company: Our client is a successful regional main contractor with an established reputation across the South of England and beyond. Typical...

  • Contracts Manager

    3 days ago


    Swindon, United Kingdom CV-Library Full time

    We have an exciting opportunity for a Contracts Manager to join Kingspan Timber Solutions on a full time permanent basis. You will be field based in the South West of England. Why join Kingspan Timber Frame Solutions? At Kingspan Timber Solutions, we bring over 50 years of expertise in building timber-frame homes for self-build projects. Our focus is on...

  • Contracts Manager

    4 days ago


    Swindon, United Kingdom CV-Library Full time

    Title: Contracts Manager Location: Swindon Salary: £70,000 to £80,000 + package / bonus/ car allowance Sector: New build, Education, Commercial, Loca Authority Start Date: Immediate or ASAP Contracts Manager - The Company: Our client is a successful regional main contractor with an established reputation across the South of England and beyond....


  • Swindon, United Kingdom Apple a Day Supply Full time

    Learning Support Assistant - Further EducationLearning Support Assistants required for an independent specialist provider of further education (16-25 year olds) on the outskirts of Swindon. The college provides students with a highly personalised curriculum, as well as opportunities to learn and progress through partnerships with local employers.About the...

  • Contract manager

    3 days ago


    Swindon, United Kingdom CV-Library Full time

    Contract Manager- Wiltshire The Company: My client is one of the largest independent providers of property maintenance services in the UK, providing both Planned Preventative and Reactive Maintenance to thousands of clients across tens of thousands of locations around the UK. They provide, Mechanical & Electrical, Fabric, Air conditioning and Combustion,...

  • Contract manager

    6 hours ago


    Swindon, United Kingdom Total Facilities Recruitment Limited Full time

    Contract Manager- Wiltshire The Company: My client is one of the largest independent providers of property maintenance services in the UK, providing both Planned Preventative and Reactive Maintenance to thousands of clients across tens of thousands of locations around the UK. They provide, Mechanical & Electrical, Fabric, Air conditioning and Combustion,...


  • Swindon, United Kingdom Snape Contracting Services Limited Full time

    Snape Contracting undertakes construction and buildings maintenance projects. We operate in the public and private sector and primarily work on social housing, education and commercial projects. We operate across much of the southwest, including Avon, Devon, Gloucestershire, Herefordshire, Oxfordshire, Somerset, Wiltshire and Worcestershire. Due to...


  • Swindon, United Kingdom Openwork UK Ltd Full time

    At the heart of The Openwork Partnership there are over 4,200 financial advisers, based in nearly 700 firms, and supported by 600 colleagues in our central teams. Together we are a partnership and financial advice is what we do - it’s our shared history, our DNA. Whether you are planning a career with us, growing your business, protecting your family, or...


  • Swindon, United Kingdom UK Research and Innovation (UKRI) Full time

    Senior Contracts Administrator£34,905 per annum Full time PermanentPolaris House, Swindon or Keyworth, Nottingham. (Hybrid Working available)Closing date Sunday 5th January 2025Do you want to lead impactful IT procurement and contract management? Join UKRIs CIO Hub Team.Job OverviewThe Chief Information Officer Hub: Business Management function provides...


  • Swindon, United Kingdom CV-Library Full time

    Astute's Renewables team is partnering with a rapidly growing ICP, who provide end to end solutions across sustainable and renewable energy infrastructure, focusing on substations, EV and other renewable assets. Together we are looking for a Commercial Contracts Manage to manage contractual and financial obligations, while developing processes to support...


  • Swindon, United Kingdom Tradewind Recruitment Full time

    Emotional and Academic Support Assistant - Swindon - LT FTJoin Our Dedicated Team as a Learning Support Assistant!Are you passionate about making a positive difference in the lives of young learners? Do you possess the skills to provide exceptional one-on-one support to help children thrive academically? If so, we have an exciting opportunity for you at our...


  • Swindon, Swindon, United Kingdom Sinewave Full time

    About the RoleSinewave is seeking an experienced Commercial Contract Manager to oversee and manage the contractual and financial obligations of specific contracts. This position requires flexibility to help the business create processes in which to grow the commercial team and specifically aid in supporting the operations team with contractual compliance.Key...


  • Swindon, United Kingdom Openwork Full time

    **The opportunity**: At the heart of The Openwork Partnership there are over 4,200 financial advisers, based in nearly 700 firms, and supported by 600 colleagues in our central teams. Together we are a partnership and financial advice is what we do - it’s our shared history, our DNA. Whether you are planning a career with us, growing your business,...


  • Swindon, Swindon, United Kingdom Carbon60 Full time

    Career Opportunities at Carbon60Contract Services CoordinatorThis is an exciting opportunity to join our team as a Contract Services Coordinator. You will be responsible for supporting the day-to-day activities of the FM team.The ideal candidate will have excellent influencing skills, ability to manage dispersed stakeholders, a passion for developing and...


  • Swindon, United Kingdom RWE AG Full time

    RWE Renewables UK Management Ltd.To start as soon as possible, full time / part time, permanentFunctional area: Engineering Remuneration: PCRWE Renewables is enlarging its Technical Contracting team and is searching for a Technical Contract Manager to support Offshore logistic contracts in our Wind Offshore Unit. The Role is responsible to prepare...