Executive Assistant

7 months ago

Paisley, United Kingdom Thermo Fisher Scientific Full time

When you’re part of Thermo Fisher Scientific, you’ll do challenging work, and join a team that values performance, quality and innovation. As part of a successful, growing global organization you will be encouraged to perform at your best. With revenues of more than $40 billion and the largest investment in R&D in the industry, we give our people the resources and chances to create significant contributions to the world.

At Thermo Fisher Scientific, each one of our 70,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer. When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you’ll be supported in achieving your career goals.

**Summary**:
Provides administrative support to Vice President BID Commercial EMEA, Sr Director EMEA BID TSS Leader and BID Commercial Director South of Europe. Handles matters with strict confidentiality and meets short deadlines.

**Essential Functions**:

- Conserves time coordinating requests and responses internally and externally; acts as a liaison between the managers and other leaders, employees, external clients, vendors, and customers.
- Manages calendars that change often and require coordination and sensitivity; screens requests for meetings.
- Plans, organizes, and schedules meetings and events with individuals or large groups including internal teams and customers.
- Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign catering contracts as allowed by company policy.
- Screens incoming calls and correspondence and responds independently when appropriate.
- Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval.
- Makes travel arrangements and prepares itineraries for global travel, changes travel schedules, flights, hotels, and rental cars during normal business hours and also off-hours as needed.
- Reviews and processes expense reports. Provides other general administrative support, such as filing, scanning, and copying. Approves reports according to company policy.
- Performs other duties as assigned. Travel to support BU leadership team may be required from time to time for key events, meetings or customer engagements.

**Education**:
High school diploma required. Associate’s degree in Secretarial Science, Business, or related field preferred.

**Experience**:
Requires a minimum of 5 years of administrative support experience. Recent experience supporting an executive in a corporate environment preferred

**Equivalency**:
Equivalent combinations of education, training, and relevant work experience may be considered.

**Competencies**:
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Effective verbal communication skills. Excellent English grammar, spelling, punctuation, and writing skills. Strong attention to detail and work accuracy. Excellent organizational skills. Ability to prioritize workload and meet strict deadlines. Ability to work flexible hours.

**Physical Requirements**:
Position requires moving about office locations; ability to manipulate (lift, carry, move) objects of light weights up to 25 pounds; arm, hand and finger dexterity, including ability to grasp and type for prolonged periods of time; visual acuity to use a keyboard, computer monitor, operate equipment, and read materials for prolonged periods of time; ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

**Accessibility/Disability** Access**:

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