Global Talent Visa Officer

2 weeks ago

London, United Kingdom Royal Society Full time

Job Scope:
This is an opportunity to gain unique exposure to the global talent and immigration landscape. The postholder will provide essential administrative support to the Global Talent visa team, supporting the team with the smooth delivery of all operational aspects of the Royal Society’s role as an endorsing body and contributing to ongoing improvement in the expansion of the Global Talent visa.

This role would suit an individual looking to develop their administrative skills working within a small team, including processing documentation and improving processes, while gaining knowledge of the UK immigration landscape.

**Reports to**: Senior Manager, Global Talent Visa

**Line manages**: N/A

**Location**: Carlton House Terrace, London, SW1Y 5AG plus hybrid remote working

**Pay Band**: B

**Hours**: full-time, 35 hours per week

**Salary**: £30,0000

**Contract type**: Permanent

Interviews will take place in the week commencing 31 July 2023.

**Responsibilities**:

- Ensure accurate record keeping and data collection/retention.
- Act as first point of contact for prospective applicants, providing guidance and support.
- Assist the team with the promotion of the Global Talent visa to key audiences, including assisting with presentations and participation in events and meetings to raise awareness and increase engagement.
- Assist with analysis of Global Talent visa information, as required.
- Work collaboratively with others to support continuous ongoing improvement and implementation of good practice, including contributing to review of documentation, procedures and processes and scheme development/evaluation to ensure provision is relevant for the science community and is delivered efficiently and effectively.
- Role model desired behaviours in line with the RS Grants Team Charter.
- Share experience and ideas with others in the Grants Section and the Society and contribute broadly to the Royal Society’s mission and priorities.

Key Knowledge and Skills Required:
**EDUCATION/QUALIFICATIONS/KNOWLEDGE**

Educated to degree standard or equivalent

Essential

An understanding of the research and innovation system in the UK including the higher education and public and non-profit research organisation sector

Desirable

Interest in science, engineering and technology issues

Desirable

**SKILLS**

Excellent communication (oral and written) and interpersonal skills

Essential

Excellent organisational and time management skills

Essential

Strong attention to detail and meticulous record keeping

Essential

Strong IT skills

Essential

Ability of use tact and diplomacy and to handle confidential information

Essential

Good analytical and problem-solving skills

Essential

**EXPERIENCE**

Experience of working in a team and across teams

Essential

Experience of effective internal and external engagement with people at various levels of seniority

Essential

Experience of using Microsoft Office (in particular Excel, Teams and SharePoint)

Essential

Experience in working in administrative roles or similar role

Desirable

Experience of record and data management

Desirable

Competencies:
**Self-management**
- Output is accurate, detail-oriented and of high quality
- Enthusiastic and positive attitude
- Reliable and consistent
- Delivers at pace and meets deadlines
- Confident of own abilities and making effective decisions
- Produces results under pressure, can manage and meet deadlines in stressful situations
- Works well within a team and to competing demands

**Working with others**
- Willing to cooperate and share knowledge within the team, Shares all relevant, critical and useful information
- Willing to help others in times of need
- Listens to and acts upon feedback from senior colleagues and willingly learns from others
- Able to give simple presentations to sectional colleagues
- Understands that one’s own actions and behaviours will influence how others perceive and engage with the Society
- Offers their assistance if they have the capacity, without the need to be asked.
- Actively seeks opportunities for gaining feedback from others
- Presents with confidence within own section and area of remit.
- Communicates confidently, asks questions and checks for understanding.
- Values the input of others, balances that with a sense of purpose to get the job done
- Possesses self-awareness and senses situations prior to acting or communicating.

**Resource management**
- Is aware of and works within budgetary and resource constraints
- Organises own workload prioritising according to business need
- Is flexible and adapts to changing circumstances and priorities
- Looks for ways to improve quality or results
- Meets the standards of quality expected of their role
- Maintains high standards despite pressing deadlines
- Does work right first time, corrects own errors and regularly produces accurate, thorough, professional work.
- Is able to multitask and manage urgency in a calm and practical man

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