Personal Assistant

5 months ago


Crawley, United Kingdom Thales Full time

Location: Crawley, United Kingdom

Thales people architect solutions that enable two-thirds of planes to take off and land safely. We create in-flight entertainment systems that engross 50 million fliers every year and we develop the avionics that control the world’s largest commercial aircrafts. Our simulators train the next generation of pilots for fighter jets, transporters and search and rescue helicopters. And, together, each and every member of our aerospace team makes a difference.

Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across five major industries; Aerospace, Defence, Ground Transportation, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

**Our opportunity**

An exciting opportunity to work for the MD of FLX UK.

To provide a broad range of administrative support to facilitate their ability to effectively lead the FLX UK Organisation. Key to this will be the effective collaborating with members of FLX CODIR, their first line and peers across Thales UK and FLX GBU and other members of the FLX UK and the GBU Administrative Teams.

The demands of the job require a strategic thinker, someone who can be creative and innovative with diary challenges and complex agenda’s - and someone who is pro-active and reactive when time is critical and business demands are challenging.

You will be expected to work autonomously making sound decisions on behalf of those you are supporting. The role requires an individual who is motivated, forward thinking, confident and flexible - with the ability to remain calm under pressure in a very fast-paced environment. Resilience, patience and adaptability are also key along with a good sense of humour.

Aiming to support and promote a hybrid way of working, the role may require some elements of travel in order to support the MD FLX and FLX CODIR at different office locations, (mainly Crawley, Green Park and Carlton Gardens in London), plus external events, offsite events and exhibitions. Some elements of flexibility in terms of daily hours /out of hours support (also when required). Holiday and sickness cover and additional support at peak times is also a key part of the role.

**What can we offer you?**
On offer is a competitive salary and benefits package, which includes;
- Performance Related Bonus
- Half day every Friday, usually finishing around 13:00pm
- Pension Scheme
- 28 days annual leave (Plus Bank Holidays)
- Life Cover
- 24/7 Employee Assistance Program and access to mental wellbeing app
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts

**Key Responsibilities and Tasks**:
The EA will act as the first point of contact for MD FLX UK with internal and external stakeholders.

Key tasks include:

- Full autonomy of the MD’s diary, to maximise the time focusing on the business priorities
- Influence, negotiate and manage conflicting demands in every aspect of the role
- Co-ordination of the organisation and preparation of meetings, ensuring that all materials are provided. In some cases taking ownership of the meeting, producing agendas, reports, catering, booking in and hosting visitors, booking rooms, attending and participating in meetings and taking minutes or actions
- Experience in the digital support tools is essential, extensive knowledge of Jabber, Teams, Workday, Concur and other supporting platforms
- Organise, support and coordinate off-site events and workshops.
- Provide holiday and sickness cover within the FLX UK Administrative Team.
- Exemplarily cost savings in day to day work
- Continuously seek opportunities to embrace technologies which improve our ways of working and that drive efficiencies in the day to day activities
- Offer insight and ideas to support smarter ways of working and stakeholder priorities
- Lead on project activity on behalf of stakeholder
- Responsible for travel itineraries and visas where necessary, in accordance with the UK Travel Policy. Make sure that all documentation and the relevant security processes are completed prior to travel.
- Produce PowerPoint presentations, documents, collate information, produce and cascade reports
- Respond to any ad-hoc requests given by the manager/ Leadership Team and provide ad-hoc support for general enquiries such as IT, Mitie and facilities

**#globalsupportteam**

YOUR CAREER AT THALES

We’re committed to giving you opportunities to be your best. We believe in embracing the passion and p


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