Personal Assistant

7 months ago

Crawley, United Kingdom Thales Full time

Location: Crawley, United Kingdom

Thales people provide armed forces customers with operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defence mission systems solutions at land, sea, and air. Our platforms extend across the battlespace including Above and Sonar, Electronic Combat, and Intelligence, Surveillance and Reconnaissance systems.

Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across five major industries; Aerospace, Defence, Ground Transportation, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

**Personal Assistant**

Based in Crawley

Hybrid working (with the expectation of being in the office 3 days)

Are you seeking a rewarding role where you will provide vital support to a team of individuals as well as the wider business community? If so, we have the role for you

**Benefits at Thales**

We strive to create an environment where you can prioritise your wellbeing and have designed our benefits to give you the flexibility and power to do so. Our core benefits include a pension plan, healthcare cash plan, life assurance, income protection as well as an employee assistance programme.

In addition, our flexible benefits platform gives you the power to customise your benefits to suit your needs. You can choose to add a number of optional benefits including: private medical insurance, health assessments, buying/selling annual leave, gym membership discounts + much, much more. You can also enjoy exclusive access to our discount site

Alongside a competitive base salary, we offer 27 days annual leave + 1 company day + UK public holidays as well as the opportunity to volunteer up to 3 days to support local charities/communities in which we work.

Thales is an equal opportunities employer and diversity and inclusion are integral to our success.

**What the role has to offer**
- Opportunity to work in a fast-paced, exciting and dynamic environment
- This role offers a varied workload and provides many opportunities to develop an individual’s skill set.
- This role also provides the opportunity to engage with individuals at various levels across the organisation, fostering valuable relationships within the business.

**Our Opportunity**

We have a fantastic opportunity for a personal assistant to join our Intelligence, Surveillance and Reconnaissance (ISR) business within Thales.

As a Personal Assistant, you will provide high-level PA support to multiple stakeholders and cover the wider ISR UK community where required.

**Key tasks/Responsibilities**:

- Provide PA support - to be able to juggle multiple calendars and workloads
- Co-ordinate complex calendars and schedules to ensure effective time management and prioritisation of engagements where necessary
- Own the setup of meetings across multiple time zones, booking rooms and organising passes
- Facilitate travel plans
- Complete expense claims, Purchase Orders, PowerPoint presentations, briefing papers & reports where necessary
- Support meetings and events as required
- Work as part of a PA/Administrative team, offering help and cover as required
- Support the Zone Coordinator network
- Manage the Reward & Recognition process for ISR-UK Domain

**About You**
- Good communication skills (verbal and written), and ability to interact effectively
- Good organisational skills and the ability to prioritise workflow, demonstrating flexibility when handling multiple tasks
- Able to work well under pressure and in a fast-paced environment
- Advanced user of MS Office (Outlook, Word, Excel & PowerPoint)
- Demonstrate a passion for quality and attention to detail
- Dedicated to meet the expectations and requirements of stakeholders
- Flexibility, resilience and tenacity
- Ability to handle sensitive information with confidentiality

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.

Thales UK is committed to providing an inclusive and barrier-free recruitment process. We will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best

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