Payroll Assistant

We are currently recruiting for an experienced Payroll Technician to work for Thames Valley Police at their Police Headquarters in Kidlington.

This role is a temporary ongoing position working Mon to Thurs 0840 - 1700 Friday 0840 - 1600

PLEASE NOTE DUE TO POLICE VETTING CRITERIA YOU MUST HAVE BEEN RESIDING WITHIN THE UK CONTINUOUSLY FOR AT LEAST 3 YEARS.

The overall purpose of the role is to Create and maintain the payroll records of Police Officers/Police Staff/Pensioners, administer pension schemes, consolidate and process data, ensure Police Officers/Police Staff/Pensioners are paid accurately and on time, provide correct and consistent advice/guidance and contribute to the proper functioning of the Payroll Department.

KEY ACCOUNTABILITY AREAS:

- Process all documents and information in relation to payments (salaries, expenses, other staff emoluments, compulsory deductions, etc.) ensuring that they comply with relevant Conditions of Service, Force Policies and statutory legislation to ensure Police Officers/Police Staff/Pensioners are paid accurately and on time. Responsible for electronic filing of all documents ensuring compliance with data retention regulations.
- Answer Police Officers/Police Staff/Pension Administrators and Pensioners' queries on pay related issues. Give advice and guidance to Area/HQ Department staff about incorrectly completed Police Officers/Police Staff/Pensioner variations to pay, which they have authorised for payment. Provide advice, guidance and data to Police Officers/Police Staff/Pensioners, internal departments and external organisations. Liaise with other departments and external organisations and where necessary be persistent in order to provide the best possible service.
- Responsible for commencing, amending and ceasing the records of police pensioners, police widow pensioners and dependent child pensioners on the monthly pension payroll, including the payment of pension lump sum commutation payments to make sure pensioners are paid by due date to ensure pension payments are paid accurately and on time.
- Identify and correct discrepancies highlighted during the pay calculation run before payments are sent to personal bank accounts including the decision whether the tax code applied is correct after investigation with HMRC. Responsible for the raising of sundry debtors for overpayments of leavers to ensure public funds are not alienated.
- Deal with attachment of earnings orders from courts and Child Support Agency (CSA), ensure payments are deducted and paid in accordance with the orders respecting the minimum earnings level and legislation is honoured.
- Authorise colleagues' manual data transactions to comply with audit requirements. Provide support to Payroll Officers and cover for absent colleagues to ensure the department meets the strict deadlines, ensuring the department meets their responsibilities of making all payments accurately and on time.

CHARACTERISTICS OF THE ROLE
- CIPP Foundation Degree in Payroll or equivalent or proven experience, or be prepared to study for relevant qualification. Good standard of education including excellent literacy and numeracy skills.
- Ability to work under pressure meeting strict deadlines with mínimal supervision. Proven sound judgement.
- Ability to communicate clearly and professionally with individuals of different levels. Excellent team player standing for team goals.
- Ability to handle difficult customers particularly those with a complaint about pay. Attainment or working towards an OCR in Customer Service.
- Excellent attention to details and understanding of complex contexts in a process driven environment, e.g. in spotting incorrect/fraudulent claims, lack of proper authorisation etc.
- Relevant working knowledge of Police Regulations and Civilian Conditions of Service, Inland Revenue and Department for Work and Pensions (DWP) rules and regulations.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Lynette crisp