Executive Assistant

2 weeks ago

London, United Kingdom Houseful Full time

At Houseful, we’re here to help everyone make intelligent decisions about their home

Do the best work of your life

Houseful is home to trusted brands Zoopla, Alto, Hometrack, Calcasa, Mojo and Prime location. Together were creating the connections that power better property decisions, by unlocking the combined strength of software, data and insight.

We make moves with head and heart to achieve our big ambitions, and to drive progress in the property market. There’s never been a better time to join us.

Zoopla is one of the most recognised and loved UK consumer property brands. Our mission is to connect everyone to their home and give them better choices around it, whether moving, managing or financing. Over 60 million people visit Zoopla every month to access comprehensive data and information on every UK property, search over 500,000 homes for sale and rent, find the best agents and secure the latest mortgage deals. Zoopla is part of Houseful, the leader in residential property software, data and insight, and is sister brand to Hometrack, Alto and Mojo among others.

At Zoopla we know what a home is really worth, but more importantly we know how it should make you feel. Since 2008 we’ve been helping to make a house a home, and supporting you every step of the way. Our market-leading data means we’ve always got our finger on the pulse, and you’ll want to be a part of it

We are looking for an experienced, efficient and professional EA to support the Chief Operating Officer within the Homes Business Unit, as well as provide team administration support to the Homes Leadership team (LT) and manage and coordinate on key projects. You will be a highly organised self-starter who enjoys building and improving processes as well as managing and ensuring execution on projects that will enhance efficiency within the Homes LT. You’re resilient, comfortable with uncertainty, and able to adapt to changing circumstances without missing a beat, and you’ll have a passion for delivering the highest standard of customer service at all times. You will thrive in a fast paced environment where multi-tasking and prioritisation is the norm and relish the opportunity to own your role and use your initiative.

**Requirements**:

- Organising all Homes meeting cadence:

- Coordinate logistics for all Homes meetings, including tech setup
- All Hands, steering, trading, monthly review
- Manage the calendar for these meetings.
- Ensure smooth execution and technical support during the meetings.
- Calendar and Travel Management:

- Manage calendar for Homes COO
- Coordinate travel arrangements when necessary
- Meeting Management:

- Ensure that the COO is fully prepared and briefed for meetings, and manage meeting logistics.
- Understanding Team Priorities:

- Develop a knowledge and understanding of team priorities.
- Support in prioritising tasks based on the team's goals and objectives.
- Project Coordination and Execution:

- Work closely with the Homes LT to coordinate activities and ensure that timelines are communicated and adhered to.
- Implement systems to track tasks and deadlines, and follow up with team members to ensure tasks are completed on time.
- Compile regular status reports on ongoing tasks and share updates with the Homes LT.
- Homes Leadership Team Meetings:

- Coordinate and attend Homes Leadership Team meetings.
- Circulate meeting agendas, document discussions, and follow up on action items.
- Team Events Organisation:

- Coordinate and attend team events and workshops.
- Ensure smooth organisation and logistics for these events.
- Source venues and catering as needed.
- Communication Support:

- Act as a point of contact for internal and external communication on behalf of the COO where appropriate
- Document Management:

- Maintain and organise documents, presentations, and reports for easy access.
- Assist in the creation and formatting of reports and presentations.
- Expense Management:

- Manage and process expense reports for the COO
- Ensure compliance with the company's expense policies.

Experience and skills required:

- Proven experience supporting C-level executives and senior leadership teams
- Demonstrated experience in coordinating and supporting projects and execution
- Previous experience in administrative roles, with a focus on organisation and coordination
- Exceptional orgnisational skills and strong attention to detail
- Excellent written and verbal communication skills, and ability to effectively communicate with internal and external stakeholders
- Demonstrated experience in project coordination
- Proficiency in using collaboration tools such as Miro, as well as Google Suite
- Tech-savvy with the ability to quickly learn and adapt to new technologies.
- Effective time management skills to meet deadlines and manage competing priorities
- Capacity to work efficiently in a fast-paced and dynamic environment

**Benefits**
- Everyday Flex - greater flexibility over where and w

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