HR Assistant

5 months ago

Plymouth, United Kingdom Solely HR Full time

My client is a progressive and forward-thinking Manufacturer based in Plymouth looking for an enthusiastic and driven HR Assistant. This role will play a pivotal part in supporting the human resources department by undertaking various administration tasks and ensuring the smooth functioning of HR processes. In this role you will contribute to the overall efficiency of the HR Department, by maintaining employee records, assisting in recruitment processes, supporting training and development, and handling basic employee queries.

This role is full time (Monday to Friday) and will work on an inhouse basis.

**Key Responsibilities**:
**1)** **Employee Records Management**

a. Maintain accurate and up to date employee records, including personal information, attendance, and leave records.

b. Ensure compliance with data protection regulations and confidentiality standards.

2) **Recruitment Support**

b. Prepare and distribute offer letters, contracts of employment, and other relevant employment documentation.

3) **Time & Attendance**

a. Manage time and attendance records, ensuring accuracy and compliance with company policies.

b. Process and record all absence requests.

4) **Onboarding & Orientation**

a. Coordinate new employee onboarding activities, including paperwork, orientation sessions, and introductions to company policies.

b. Facilitate the integration of new hires into the organisation.

**5)** **Training & Development Administration**

a. Support the L&D department in all aspects of administration, tracking and recording training activities and co-ordinating training.

b. Arrange for training agreements to be signed and recorded.

6) **Benefits Administration**

a. Support the administration of employee benefits programs, including health insurance, retirement plans, and other perks.

b. Address employee enquiries regarding benefits and assist in problem solving.

7) **Employee Relations**

a. Handle basic employee queries and concerns, escalating more complex issues to the appropriate HR personnel.

b. Maintain positive employee relations through effective communication and conflict resolution.

8) **Compliance & Policy Enforcement**

a. Ensure Policies and Procedures are consistently applied.

b. Assist in compliance with UK employment laws.

9) **HR Reporting**

a. Generate and compile HR reports as needed, provide insights into key HR metrics.

b. Assist in analysing data to identify trends and areas for improvement.

**Qualifications & Experience**
- CIPD Level 3 or relevant Business Administration qualification is desirable;
- Previous experience in HR Administration or similar role is preferred.
- Knowledge of HR processes, policies, and best practices.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Experience in using HRIS (HR Information System) and MS Office Suite.

**Personal Attributes**
- Attention to detail and accuracy.
- Discretion and ability to handle confidential information.
- Problem solving and decision-making skills.
- Team player and customer service orientation.
- Adaptability and ability to work in fast paced environment.

The job description is a general guideline and may be modified to meet the evolving needs of the organisation.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

**Benefits**:

- Flexitime

Schedule:

- Day shift
- Flexitime
- Monday to Friday

**Experience**:

- Human resources: 1 year (preferred)

Licence/Certification:

- CIPD (preferred)

Ability to Commute:

- Plymouth, Devon (required)

Ability to Relocate:

- Plymouth, Devon: Relocate before starting work (required)

Work Location: In person

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