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Office Administrative Assistant

1 month ago

Nottingham, United Kingdom Direct Cooling Systems Full time

**Office Administrator**

Direct Cooling Systems was established in 2000 and carries out the mechanical services to Offices, Universities, Retail etc., for new build construction projects and existing building fit out refurbishments throughout the UK and has recently added a servicing division to the company.

We are looking for a professional and reliable person with excellent office administration skills who plays a vital role in maintaining a smooth operational office environment.
- **Office and administration Support**
- Provide support for daily office operations.
- Provide general administrative support to the management team.
- Prepare reports, presentations, and correspondence as needed.
- Organise accommodation for employees working away.
- Collating information, drawings and paperwork for project managers.
- Manage the company fleet; leasing, MOT’s, tax, maintenance and repair.
- Coordinate congestion charges management and parking fine enforcement.
- Hiring/off-hiring of plant/equipment.
- Assist in the preparation and distribution of internal communications.
- Manage Construct to coordinate timesheets and job costings to accounts.
- Regularly liaise with all departments to ensure transparent communication and provide updates on the tasks assigned to you.
- Perform other duties and special projects as assigned.
- In the absence of the Office Manager-issue purchase orders to engineers.

**HR and Health & Safety Support**
- Basic HR/H&S assistance to the Head of HR and H&S.
- Be the go to person for all employees with queries relating to HR, payroll, etc.
- Completing risk assessment templates.
- Assist with recruitment, onboarding and offboarding.
- Maintain personnel records
- Control training/refreshers to ensure we are compliant with the necessary training required.

**Hours;**

Monday to Friday, 40 hours per week.

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

**Experience**:

- Office Administrative: 1 year (preferred)

Work Location: In person

Application deadline: 09/06/2024

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