Trainee Office Administrator

3 days ago


Dartford, United Kingdom Legionella Control Consultants Full time

**About The Company**

Since our inception in 1997, The Ashford Group has grown to become one of the leading HVAC & water treatment specialists throughout the UK and Europe in addition to providing industry-leading, water hygiene services and support across the marketplace to some of the best-known brands and companies operating in the UK. Due to continued growth a position has arisen within our water hygiene department for a trainee office administrator at our Dartford office to work in conjunction with a fast-paced management team.

**Job Role**: Trainee Office Administrator

**Summary**

Reporting to the principal administrators the role will involve proving additional support for the various administrative tasks that are required to assist the Ashford water hygiene division with the management of the PPM contracts in the UK, extra works and remedial works quotations, liaison with clients, external suppliers, and the engineering team.

**Responsibilities**
- Management of the contract and associated spreadsheets, ensuring that all renewals/remedial work is quoted for and followed up in a timely fashion, and all relevant databases are maintained.
- Comprehensive compilation of asset lists and the creation of extra works and installation quotations.
- Work in conjunction with the management team to ensure all works are completed, in a timely fashion.
- Liaison with the management team, clients, and suppliers in relation to the daily work schedule and remedial tasks.
- Data entry. Maintaining various task trackers.
- Utilising the CAFM system to raise service sheets for site engineers and provide quotations.
- Ensure all electronic documentation is submitted and stored in a timely manner and report any non-compliance.

**Qualifications and Experience**

**Essential**
- Previous office experience would be preferred but not essential.
- Willingness to learn.
- Computer literate in word, excel, and outlook.
- Organised, and flexible with a can-do attitude
- Good written English and attention to detail
- Pleasant telephone manner

**Working Pattern**:

- Days: Monday to Friday
- Hours: 40 hours per week

**Company Benefits**
- Annual Leave Entitlement (25 days + bank holidays)
- Free Parking
- Company Pension Scheme
- Bonus Scheme

**Job Type**:Permanent

**Salary**:£20,000.00-£23,000.00 per year

**Salary**: £20,000.00-£23,000.00 per year

**Benefits**:

- Additional leave
- Company car
- Company pension
- Profit sharing
- Referral programme

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Dartford: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: Admin



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