Digital Knowledge and Information Management Lead

6 months ago

London, United Kingdom Ministry of Justice Full time

Salary
- £45,824 - £50,039

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- London

City/Town
- London

Building/Site
- 102 PETTY FRANCE (MOJ) LONDON, SW1H 9AJ

Grade
- SEO

Organisation Grade for MoJ
- SEO

Post Type
- Permanent

Working Pattern
- Full Time

Role Type
- Knowledge & Information Management

Job description

**About the Department**

MOJ is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.

**What we do**

We work to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public. We are also responsible for the following parts of the justice system:

- Courts
- Prisons
- Probation services
- attendance centres

We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.

**Priorities**
- A prison and probation service that reforms offenders
- A modern courts and justice system
- A Global Britain that promotes the rule of law
- A transformed department that is simpler, smarter and more unified

**Job Profile**

**Digital Knowledge and Information Management Lead**

Information Services Division

Chief Operating Officers Group

**Reports To**

Mike Ward - Head of Digital Information and Records Delivery

**Location & Terms of appointment**

This is a permanent post based in 102 Petty France, London.

**Grade**

SEO

New entrants to the Civil Service will be expected to join on the minimum of the pay range. Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.

**Background**

The role is based in the Information Services Division which is responsible for promoting effective information management across the Ministry of Justice. Information is critical in our ability to make good decisions, develop effective policy and deliver effective services. It is therefore important that we manage this information effectively so that we can find it when it is needed, so you, your colleagues and successors will be able to work more efficiently and the MoJ will also be able to meet its legal obligations (such as Freedom of Information and Data Protection).

Information management is the process of looking after information through its lifecycle (including creating it, storing it so that it can be found quickly and easily, sharing it appropriately and then either deleting it or preserving it when we don’t need it anymore). Good information management ensures that the right information is available to the right people at the right time.

The MoJ is currently embarking on a period of digital records transformation. This is called the Digital Records Roadmap (DRR) and Digital Knowledge and Information Management Lead will be pivotal to its success. You will be part of the DRR Team and will work closely with Justice Digital to ensure we are maximising the use our technology to manage our digital information and departmental records effectively and safely.

As part of the Digital Information & Records Delivery Team, you will play a key role in the successful management and transformation of the department’s digital information.

**Main Activities / Responsibilities**

The Information Services Division are looking for a Digital Knowledge and Information Management Lead to join our Knowledge and Information Management (KIM) team. You will be responsible for managing ‘JustStore’ (MoJ’s corporate record system) and ensuring compliance with the relevant legislation and standards. You will also lead on digital records management, records review, and support digital records transformation across the MoJ.

**You will**:

- Develop and implement policies, procedures, and guidance for JustStore, MoJ’s corporate record system, and ensure its effective operation and maintenance.
- Support the Transformation of the department’s digital information and records delivery. You will be a pivotal part of the Digital Records Roadmap team.
- Utilise your expertise in Microsoft 365 to manage and organise digital records effectively. Collaborate with MoJ Digital to implement best practices for information governance and security within the Microsoft 365 environment.
- Provide expert advice and support to MoJ staff and stakeholders on records management, records review, and digital records issues, and promote best practices and awareness.
- Lead and supervise Records Management activities, ensuring proper classification, retention, and disposal of records in accordance wi

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