Management System Technical Author

6 months ago

Aberdeen, United Kingdom TAQA Full time

TAQA have a vacancy for the position of Management System Technical Author based onshore in Brimmond House, Prime Four, Kingswells.

Role Duration - 17 month contract.

Why work for TAQA?

TAQA is committed to helping its employees and contractors work more flexibly to suit both their own and the Company's needs.

TAQA supports diversity in the workplace and along with an inclusive environment, aims to ensure everyone feels that they can be themselves at work. This includes supporting people with a disability or health issue in a non-judgemental environment.

Compressed Working Week (CWW)

TAQA offers onshore employees and contractors a Compressed Working Week (CWW) in order to help achieve a healthy work-life balance. The CWW is an arrangement where employees and contractors work a standard two-week work period (10 days) over a compressed period of 9 working days i.e., employees contracted to work 37.5 hours per week will work 75 hours over 9 days (instead of 10 days). The 10th day in the second week of the CWW period is known as 'Flex Friday', a non-working day.

Agile Working

All employees and contractors at TAQA have the opportunity to participate in Agile Working. Agile Working means individuals can find an optimum balance between home/office working and flexibility on when and where contracted hours are worked. The aim is to deliver business results, whilst supporting a work/life balance and promoting a positive culture that supports engagement and retention. Individuals can establish their own working pattern with their line manager to accommodate business requirements and personal preferences.

BASIC PURPOSE OF THE ROLE

Responsible for the governance and quality of TAQA’s Management System, including the production, editing, quality assurance and publishing of controlled management system documents in accordance with the TAQA Management System work processes and procedures.

KEY RESPONSIBILITIES
- Produce controlled management system documents in line with TAQA Management System format, specification and quality standards.
- Edit and update existing documents to ensure compliance with TAQA Management System format, specification and quality standards.
- Carry out plain English / Human Factors editing on TMS documents to ensure that they are clear, understandable and appropriate to the target audience.
- Carry out quality control editing on the content of all new and updated documents (including spelling, grammar, consistency, structure, sense and technical look-out) in accordance with TAQA Management System processes.
- Prepare approved TMS documents for publishing to TMS standards.
- Publish approved documents; both online (TMS Bookshelf) and in hard copy (where appropriate).
- Communicate controlled document updates to registered Key Users.
- Incorporate and publish approved change requests in accordance with the TAQA Management System document management procedure.
- Assist Document Owners and users throughout the business to ensure compliance with TMS governance processes.
- Update/reproduce technical drawings as required.
- Facilitate controlled document periodic reviews.
- Maintain records and audit trail of all changes to controlled documentation in line with TAQA Management System processes.

JOB DIMENSIONS

QUALIFICATIONS, EXPERIENCE AND SKILLS

QUALIFICATIONS/TRAINING

Essential
- Experience or qualifications in proofreading and copyediting of technical documents.
- Experience or qualifications in technical publishing and document management processes.

Preferred
- Experience working with Management System documentation for the oil and gas industry.

EXPERIENCE/KNOWLEDGE/SKILLS

Essential
- Demonstrable proofreading and copy editing skills.
- Advanced Microsoft Word skills (to desktop publishing standard).
- Experience in the use of Microsoft Excel and Visio skills to a high standard.
- Experience in the use of Adobe Acrobat Pro to a high standard.
- Working knowledge of electronic document management systems and data retrieval systems.

Preferred
- Experience in the use of SharePoint.
- Experience in the use of Adobe Illustrator.
- Experience in the use of Adobe InDesign.
- Strong background and experience related to technical documentation for the oil and gas industry.

ADDITIONAL SKILLS/REQUIREMENTS
- A team player with a high degree of self motivation who can work with minimum supervision.
- A high-level understanding of governance processes, legislative requirements. and the importance of maintaining audit trails.
- Excellent attention to detail with the ability to maintain high standards of accuracy.
- Strong multi-tasking skills with the ability to manage competing priorities and deadlines.
- Excellent communication skills at all levels across the business.
- Excellent organisational skills.

INTERACTIONS

INTERNAL INTERACTIONS
- Internal clients in all departments - onshore and offshore - at all levels.

EXTERNAL INTERACTIONS
- Service providers as appropriate.

Job Grade

Grad

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