Finance Transactions Assistant

2 weeks ago

Preston, United Kingdom Lancashire Teaching Hospitals NHS Foundation Trust Full time

So much more than just admin....

Are you looking for your first role in Finance or interested in working for a large public sector organisation?

If you want to work in a fast paced environment where no two days are the same and where you can support an outstanding team in a wide variety of roles across the whole hospital services then we are the team to join.

We are seeking an enthusiastic individual with excellent organisational and interpersonal skills; you should be numerate, flexible and have a common sense approach with an ability to prioritise, working accurately and quickly under pressure.

Even our offices are beautiful. We're at Preston Business Centre where we've lots of parking, beautiful grounds and lovely facilities for our teams.

It is essential that you have worked in an office environment and that you have experience in general accounting duties, ideally gained within the Public Sector environment.

The role also involves providing assistance to the Finance Transactions Officer and advising and supporting other finance and non-finance staff members, regarding the operation of Trust procedures and other queries.

If you are a looking to develop your financial skills and knowledge with a desire to make a difference then we would like to hear from you.

There’s lots going on, it will be demanding & you’ll need to be flexible in your approach to work as well as patient & empathetic to deal with anything that comes along.

Lancashire Teaching Hospitals NHS Foundation Trust forms one of the major acute Trusts in the North West with a complement of over 1,000 beds for a local population of 390,000 and a regional population of 1.5 million.

The Trust has a turnover of £500m and employs over 8,000 staff and has a reputation for excellence, innovation and development. The Trust invests in finance staff and their personal and career development and this is demonstrated by us holding Towards Excellence accreditation at level 3, the highest level attainable.
- Maintain both supplier and customer accounts within the debtors and creditor ledgers.
- Liaise with SBS in respect of the debtors and creditors ledgers.
- Assist the SFTO/FTO to ensure timely input into trust cash flow forecast on a daily basis.
- Production of backing documents and working paper to support the month-end file and the annual accounts.
- Ensure timely payment of the Trust’s creditors including preparation of manual cheque payments both from the GBS Accounts and commercial accounts.
- Undertake proactive collection of Trust’s debtors.
- Creation of payable orders on oracle and safe distribution of cheques to payee.
- Identifying supplier overpayments and informing SFTO/FTO for corrective action to be taken
- Liaising as required with the Purchasing Team and any other Purchasing Agency employed by the Trust.
- Work within the Trust’s financial planning framework for debtor, creditor and cash management.
- Develop and maintain good working relationship with SBS including continuous communication with SBS to resolve problems and queries.
- Communicate effectively, promptly and courteously with creditors regarding accounts, keeping senior officers informed as appropriate.
- Work with the SFTO/FTO to generate and input month end and year end accruals journals to the ledger, working with the Financial Advice Team and SBS where necessary to ensure accuracy.
- Promote the use of the travel service by liaising with staff, managers and other appropriate Senior Officers of the Trust.
- Make available, through the nominated provider, a comprehensive travel and accommodation service to the travelling staff of the Trust.
- Control the expenditure on all forms of travel and fees payable ensuring prepayment where appropriate.
- Ensure all accounting for debtors and creditors and relevant cash transactions are correct and process transactions for accounting purposes.
- Assist in maintaining the debtors and creditor ledger and customer accounts.
- Support the monthly reconciliation process in respect of relevant Control Accounts.
- Assist in collating all necessary supporting documentation to the required standard for month end files and quarterly/year end accounts.
- Deal constructively with debtors and creditors to maintain relationships, acting within clear protocols and procedures.
- Liaise with members of the Financial Advice Team to ensure robust finance budgets and reports are produced.

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