Care Home Administrator

7 months ago

Thirsk, United Kingdom We Care Group Full time

**Career Opportunity**

**Job Title**:Care Home Administrator

**Reports to**: Manager

**Hours**: 25

**Pay**: £12.50 per hour

**Company**

We Care Group are a family owned company. Founded on the tradition of healthcare excellence, we bring a combination of the highest quality health care services and experienced, compassionate and dedicated staff to all of our nursing and care homes.

We offer a warm, supportive and uplifting environment, where our residents are able to maintain their own individuality and feel at home. We take pride in being both small enough to care and large enough to be able to care. After all, we believe in ‘caring for our loved ones, like they cared for us’

**Benefits**
- DBS costs are covered and uniforms provided by Employer
- Employer Contributory Pension of 3%
- Employee Assistance Programme
- Company Events (such as Care Awards)
- Buddy System (£200)
- Employee of the Month (£100)
- Employee Competitions with Love2Shop Vouchers
- Option to join the Blue Light Card Scheme
- Free Tea/Coffee and Soup/Sandwiches
- Free On-Site Parking

We Care Group are a family owned company. Founded on the tradition of healthcare excellence, we bring a combination of the highest quality health care services and experienced, compassionate and dedicated staff to all of our nursing and care homes

We offer a warm, supportive and uplifting environment, where our residents are able to maintain their own individuality and feel at home. We take pride in being both small enough to care and large enough to be able to care. After all, we believe in ‘caring for our loved ones, like they cared for us’

**Job Overview**

As a Home Administrator you will be managing administrative systems and processes to perfection to help our Home Manager effectively run services. Whether you’re maintaining impeccable financial records, processing invoices, banking monies and preparing reports or administering the Time & Attendance system and processing payroll and HR information - you’ll always have Resident wellbeing in mind above all else. We are looking for someone ideally with an IT/ Administration qualification, such as ECDL, not to mention admin experience in a busy environment. You’ll need great time management and organizational skills. Beyond that, it’s all about your brilliant, positive energy and natural ability to get along with people. So, whenever you communicate with a Resident or co-worker, you’ll be truly considerate and kind. Well, after all, it’s just in your nature.

**Job Requirements**
- Previous experience in a similar role is desirable.
- Must possess a positive attitude and be passionate about working with vulnerable adults

**Responsibilities and Duties of the Job**
- Implement actions to meet and maintain administrative and financial standards.
- Assist in the development of the philosophy, goals, and objectives for the administrative and financial practice.
- Evaluate standards of administrative and financial competence.
- Managing incoming/outgoing posts.
- Transferring weekly hours staff have worked onto the weekly hour sheet ready for payroll.
- Complete the resident’s details form with information passed from the home manager.
- Dealing with Admission details.
- Send the Admission/Discharge form to Head Office.
- Updating the homes occupancy list.
- Dealing with invoices.
- Dealing with incoming and outgoing calls taking messages at medication rounds unless a GP, Hospital, or important calls need to be dealt with asap.
- Credit care summary ensuring all receipts are attached and sent to Head Office accordingly.
- Banking makes sure receipts are issued and a copy is attached to the Banking Sheet, with visits to the bank during work time.
- Dealing with Petty cash, and residents’ allowance.
- Processing pre-recruitment checks for new starters.
- Recording of sickness/absence.
- Keeping personal files up to date.
- Be responsible for promoting and safeguarding the welfare of those individuals they support.
- To maintain administrative and financial skills at a current level and undertake such training and development as may from time to time be required to maintain that currency of practice.
- To provide administrative and financial services for We Care Group by current best practices.
- To supervise the administrative and financial services within We Care Group. by agreed standards, legislative requirements, and relevant regulations, in line with accepted best practices and within the financial plans agreed upon from time to time.
- Develop effective working relationships with other We Care Group employees.
- Work to establish effective employer-employee relationships.
- Cooperate with all new employees' implementation, evaluation, orientation, and induction.
- Support the effective resolution of team conflicts.
- Promote a positive image for the people and employees of We Care Group.
- Seek opportunities for personal and professional growth.

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