Business Support Assistant

1 week ago

Walsall, United Kingdom Barhale Construction Full time

**Business Support Assistant**

**The Role**:
We are seeking a highly organised and detail-oriented individual to join our team as a Business Support Assistant. This role is important to the smooth functioning of our daily operations and requires a proactive and resourceful professional.

**Key Responsibilities**:
**Documentation and Data Management**:

- Assist in the preparation and organisation of documents, reports, and presentations.
- Maintain accurate and up-to-date records and databases.
- Ensure confidentiality and security of sensitive information.
- Manage timesheets for the operational teams.
- Take part in system testing following training.
- Asist with internal audits.
- Scan hard copies of documentation and ensure they are added into the correct folders.

**Coordination and Communication**:

- Coordinate meetings and events, including scheduling and following up.
- Minute take during high level meetings and send out actions to the relevant team members.
- Facilitate communication within the team and with external stakeholders.
- Collaborate with different departments to streamline processes and enhance overall efficiency.
- Assist with the organisation of internal work events.
- Ensure office literature is updated as required.

**Administrative Support**:

- Provide comprehensive administrative support across the business.
- Manage and maintain calendars, schedules, and appointments during projects.
- Update Microsoft Planner with additional tasks as required.

**Key measures & targets**:

- Accuracy of system data entry
- Efficiency of goods receive notes scanned into the system
- Meetings scheduled in a timely manner
- Actions updated on Microsoft Planner
- Quarterly events scheduled for the team

**Key relationships**:

- Quality Supervisor
- Marketing & Quality Manager
- BCS Management Team
- Quality Team

**Person Specification**:
**Essential**
- Excellent administrative and organisational skills
- Computer literate essential
- Excellent attention to detail
- Strong written and verbal communication skills

**Desirable**
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Proactive and resourceful problem-solving skills
- Educated to A Level or above

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Private medical insurance
- Sick pay
- Work from home

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Experience**:

- Administrative experience: 2 years (preferred)
- using Microsoft Package: 2 years (preferred)
- construction product distribution: 1 year (preferred)

Work Location: In person

Reference ID: 205

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