Receptionist

4 days ago


Bournemouth, United Kingdom Reed Business Support Full time

Reed Bournemouth are currently recruiting for a Full-time Receptionist for a well-established company based in Bournemouth.

As front-of-house, you will be the first point of contact for any visitors in the office. You will have a professional manner and provide general administrative support to a team of 10 professionals and our clients. This role involves depth and breadth?and?yourresponsibilities?will include:

- Answering the telephone
- Typing letters, reports and professional documents
- Maintaining statutory affairs, including company incorporations, dealing with related appointments, share issues etc
- Client on-boarding, maintaining client databases using software packages and disbursement management
- Arranging for the payment of approved invoices on a monthly basis
- Carrying out all reception duties, being the first point of contact for clients and handling post with the assistance of a PA
- Electronically recording the receipt and return of clients’ records
- Leveraging technology to enhance business product and service lines for our clients

**Requirements**:

- Excellent verbal and written communication skills
- Strong PA and secretarial skills, including (i) accurate typing; (ii) comprehension and interpretation of documents; and (iii) experience with MS Windows, Word and Excel (including MailMerge)
- Excellent understanding of company statutory requirements, including books and records (preferred, though training will be offered)
- Understanding of procedures relating to client engagement and billing
- Conscientious, super organised, and with excellent attention to detail / Smart and professional / Strong work ethic and sense of ownership / Sensitive to varied customer personalities and needs / Technology savvy and willing to learn new tools
- Previous experience in secretarial or administrative role in accountancy or law firm preferred


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