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Receptionist and Administrative Assistant

3 months ago

Southwark, United Kingdom Harris Federation Full time

**Summary**
We are looking for a dedicated and detail-orientated individual to join Harris Boys' Academy East Dulwich as Receptionist and Administrative Assistant. Working under the instruction and guidance of senior staff to provide general administrative support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.
**About Us**
Harris Boys’ Academy East Dulwich opened in September 2009 and is part of the Outstanding Harris Federation. Our vision is clear: nothing is impossible, and everything is possible, irrespective of personal characteristics or background. Every problem has a solution. We believe we are more robust, resilient and determined as a team than as a group of individuals. We support, challenge and hold each other to account at all levels within the academy to ensure that our students achieve their potential, are motivated, engaged and fully prepared for life beyond our academy. The academy’s specialisms are Enterprise and Sport with a ‘can-do’ ethos of always improving upon your personal best. The Academy will accommodate 750 boys when full. Harris Boys' benefits from a state-of-the-art purpose-built building with the very latest facilities and equipment. The Academy offers a co-educational Post 16 with the nearby Harris Girls' Academy, together comprising capacity for 400 Sixth Formers. Harris Boys was judged to be an outstanding school by Ofsted in November 2023.

**Academy Ethos**

We encourage our students to be critical thinkers and promote these skills throughout the curriculum. A student at Harris Boys' Academy will learn how to engage critically with foreign affairs, religion and society, issues of citizenship and the media, so they acquire the skills, and recognise the value of, thinking for yourself and thinking in a well-reasoned manner.
**Main Areas of Responsibility**
Your responsibilities will include:

- Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
- Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors
- Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns
- Assist with pupil first aid/welfare duties
- Assist in arrangements for school trips and events
- Providing general clerical/admin support
- Maintaining manual and computerised records
- Producing lists, information and data as required
- Typing, word processing and other IT based tasks
- Sorting and distributing mail
- Ensuring reprographics requests are fulfilled on time
- Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet)
- Maintaining stock and supplies, cataloguing and distributing as required
- Assisting in ordering uniform
- Providing general advice and guidance to staff, pupils and others
- Undertaking general financial administration e.g. processing orders

**Qualifications & Experience**
We would like to hear from you if you have:

- NVQ2 or equivalent qualification or experience in relevant discipline
- Good numeracy/literacy skills
- Minimum of two years' school office experience
- Experience of general clerical/administrative/financial work
- Knowledge of safeguarding procedures for young people
- Experience of Reception duties including dealing with visitors to the Academy

For a full job description and person specification, please download the Job Pack.
**Next Steps**

**Professional Development & Benefits**
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan, electric car scheme, and many other benefits. Learn more about our benefits on our website.
**Safeguarding Notice**
**Equal Opportunities**

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Job Reference: HF04929-HBAED