Administration Officer

2 months ago

Poole, United Kingdom Southern Inshore Fisheries and Conservation Authority Full time

**Southern Inshore Fisheries and Conservation Authority**

**Role Profile**

**Job title**:Administration Officer

**Who**:Southern Inshore Fisheries and Conservation Authority (IFCA)

**Location**:Poole, Dorset, BH15 2AA

**Reports to **Chief Executive Officer

**Pay**:SCP 2-5 (£20,441 - £21,575)

Salary awarded based on experience.

**Pension**:Local Government Scheme (defined benefits and employer contributions at 14.5%)

**Contract Type**:Permanent, Part Time (22.5hours)

**Working Pattern**:Permanent, Full Time (37 hours over 5 days)

**General Description**

Southern Inshore Fisheries and Conservation Authority (IFCA) manage sustainable inshore fisheries out to six nautical miles. The diverse commercial and recreational fisheries within the district play a vital role in supporting the coastal communities along our coast. The district also hosts a network of nationally and internationally important Marine Protected Areas.

We are currently looking for a reliable individual who will undertake administrative tasks which will contribute to the teams’ delivery of sustainable fisheries management within the coastal waters of Hampshire, Dorset, and the Isle of Wight.

**Key Duties and Responsibilities**

**1.** **Day to Day Administration**

c) Update the Authority website page and social media channels with pre-approved content

d) Maintaining systems to record staff leave, absence recording and timesheets

e) Maintaining electronic staff personnel files

f) Administering recruitment functions

**2.** **Quarterly Administration**

a) Arranging Quarterly Authority Meetings and Sub-Committee Meetings (in person and virtual).

c) Manage Quarterly Meeting venues and track meeting attendance.

d) Minute taking at Authority Meetings and Sub-Committee Meetings.

**3.** **Estate Management**

a) To manage office stocks and stationary supplies.

b) To maintain inventories for office equipment and uniform.

c) Manage and facilitate access for site contractors (to include window cleaners, office cleaners, CCTV operatives)

d) To work in accordance with the Southern IFCA Health and Safety Policy, ensuring annual Pat Testing is undertaken

e) To work in accordance with the Southern IFCA Health and Safety Policy, ensuring Fire Extinguisher servicing is undertaken and fire alarms tested.

**1.** **General duties**

a) Provide support and cover for the wider Business Services Team as required.

b) Support the role of Chief Executive Officer in the provision and development of an effective and efficient administrative service by the Authority.

d) Undertake any other tasks commensurate with the grading of the post

e) Identify and undertake available training opportunities, with a commitment to continuous development.

f) To positively promote Southern IFCA and its values, ensuring equality and diversity is advocated in the workplace.

**Education**:

- 5 GCSEs (A* to C) to include English and Maths or equivalent qualification
- 3 A-levels or equivalent qualification

**Professional Experience & Knowledge**
- Proven experience working in a similar role
- Experience with minute taking
- Experience in building and managing databases and spreadsheets

**Key Skills & attributes**
- Outstanding verbal communication and interpersonal skills
- Clear written communication skills
- Experience of dealing with general enquiries.
- Outstanding organisational skills
- Ability to multi-task and prioritise work
- Excellent time management
- Ability to manage own work autonomously and unsupervised when required
- Ability to develop and maintain effective working relationships with colleagues
- Ability to work as part of a small team.

**Personal Qualities**:

- Motivated
- Conscientious
- Excellent attention to detail
- Ability to grasp new and unfamiliar tasks
- Problem solving with a ‘can do’ attitude
- Reliable

**Flexibilty**
- Ability to travel within the District to attend quarterly meetings.

**Application Process**

Please complete a **CV **capturing your:

- **Career history**: with key responsibilities and achievements, ensuring you have provided reasons for any employment gaps within the last five years.
- **Qualifications**: full details of education, relevant training and relevant qualifications you hold.
- **Previous skills and experience.**

Please also provide a **Cover Letter** which demonstrates how you consider you meet the Role Requirements.

**Submission**

**Closing Date**

23:59 on 13th June 2023.

**Interview**

It is anticipated that a panel interview will take place in late June 2023 at the Southern IFCA Office BH15 2AA.

**Job Types**: Full-time, Permanent

**Salary**: £20,441.00-£21,575.00 per year

**Benefits**:

- Company pension
- Flexitime
- On-site parking
- Sick pay

Schedule:

- Flexitime

Work Location: In person

Application deadline: 13/06/2023
Reference ID: AOFT/0523

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