Administrative Assistant

1 month ago


West London, United Kingdom Isosceles Finance Full time

An exciting opportunity has arisen to work with a client that operates in the medical sciences space. This role is permanent and full time (40hrs per week), office based 5 days a week in London.

**ROLES & RESPONSIBILITIES**
- Reporting to the Operations and HR Manager you will be responsible for providing general administrative support.
- Provide general support and assistance to staff, visitors, contractors arrange security passes and parking.
- Manage all administration including processes and filing/electronic where necessary.
- Manage all purchasing and raise Purchase orders. Credit card receipts reconciliation.
- Coordinate with building reception and goods in team as necessary including courier. Build good relations with the building management team.
- Ordering and receiving of office equipment, stationery and supplies including business cards.
- Monitor cleaning, waste disposal services and recycling.
- Provide ad hoc administration and support around office as needed including IT issues (Checking AV equipment’s in meeting rooms is functional at all times).
- Assist in the onboarding process for new starters, bi monthly newsletters etc.
- Coordinating event planning, business meetings and recreational/social events, booking of business travels, meeting registration, catering etc.
- Keep inventory for assets register, equipment and stock register.

**REQUIRED KNOWLEDGE, SKILLS & EXPERIENCE**
- Degree or diploma in administration/apprenticeship in business administration or equivalent is preferred.
- Experience of performing a similar functional role in an organisation is essential.
- Strong interpersonal, customer service and communication skills.
- Trustworthiness and ability to work independently.
- Familiar with MS Office Packages.
- Problem solving and willing to take on responsibility.
- Ability to multi-task and prioritise.
- Have excellent written and oral communication skills.
- Have a “hands-on” attitude with a focus on completing tasks.
- Enthusiastic and willing to take on new responsibilities and learn new skills.
- “Can do” attitude is a must with friendly and professional personality.

**BENEFITS**
- Competitive salary
- 25 days holiday
- Private medical
- Life cover
- Cycle to work scheme
- Pension



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