Purchasing Assistant

4 weeks ago

Manchester, United Kingdom Eh20 Group Full time

The purpose of the role of the Purchasing Assistant is to support all activities in the purchasing department and wider business. Liaising with internal and external teams, ordering, and managing stock levels and general purchasing admin.
- The role holder will be responsible for.
- Managing the purchasing cycle in accordance with agreed procedures and quality standards, including:
- Processing purchase orders for both subcontractor and material spend.
- Obtain quotations for materials, plant and select the most appropriate supplier, ensuring both commercial and operational requirements are met.
- Obtain order confirmations and monitor delivery progress.
- Resolve invoice queries in a timely manner.
- Fleet admin - vehicle maintenance, London congestion, London Dartford, M6 Toll ect
- Provide support to other areas of the Purchasing Department when required.

Computerised Systems- Use and maintain NAVISON in real-time to monitor the progress of orders and suppliers
- Ensure that current supplier performance data is logged

General- Booking of travel and accommodation for senior managers and office-based staff
- filing all paperwork electronically in the L drive
- Buying inbox requests, electronic requisitions, and phone orders
- Provide holiday/absence cover when required

The role holder will work closely with both internal and external stakeholders such as project and build managers, field staff and suppliers.**Key Accountabilities/Responsibilities - specific responsibilities/Accountabilities/Outcomes**:
**Delivery/Contractual Management**
- Raising orders in a timely manner to ensure that delivery dates are met.
- Chasing order confirmations daily

**Supplier Management**
- Liaising with external suppliers for quotations, order confirmations, escalation of any issues and price negotiations.

**Systems**
- Maintain Navision and follow processes relevant to the current area of work.

**People**
- Working as part of a team and independently. Covering team members workload during absence and taking on any other responsibility given by line manager.

**Data**
- Filing of information in the L and P drive so we have full audit trail of requests, amendments, and order confirmations.

**Finance/budget**
- Ensure orders and other tasks are completed accurately and within designated timescales. Negotiate best prices with the right supplier to maximise profit on jobs.

**Governance and compliance**
- Ensure all tasks are undertaken in accordance with the appropriate Customer and Company guidance

To undertake any other duties which fall within the job holder’s capabilities aligned to normal duties that management may reasonably request and to continually seek ways to improve the way in which your function operates within the business.**Performance Measurement - Key Role Outcomes**:

- Positive feedback from build and project managers regarding orders raised and customer service.
- The number of orders raised, and confirmations received - to be chased daily and escalated if a supplier hasn’t accepted the po.
- Reallocation of stock to reduce the number of items in the stores - communicating with pm’s, bm’s and qs’s.
- Positive upward feedback from those that are managed in terms of appropriate behaviours and ability to lead, motivate, and develop

**Person specification - Essential/Desirable Qualifications/Experience/Skills/Attributes**:
**Essential**
- Good level of IT skills
- advanced knowledge of Microsoft Office
- Word & Excel
- Good customer service skills to speak to both internal and external stakeholders

**Desirable**
- Experience with Navision software
- Previous experience in the mobile infrastructure industry

**Skills/Abilities**
- Self-motivated and able to work on own initiative
- Very good written and communication skills
- Good attention to detail
- Good organisational skills
- Flexible and adaptable
- does what needs to be done
- Customer Focused
- Good relationship skills to enable effective team working skills
- Good punctuality and time management

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