Office Administrator

4 days ago


Bath, United Kingdom Elac Study Vacations Full time

Purpose of the Job:
The job involves assisting in the administration of the office for Elac Study Vacations, an international language school based in Milsom Street. Currently Elac has eight summer centres as well as the Study Centre at Milsom Street, where its office is based. Courses here tend to run from September to April. You will join a small, friendly team.

The job would suit a confident, helpful person with effective communication skills and experience of working in administration. Fast and accurate IT skills (including excel) are essential when enrolling students etc. The office can get busy so an ability to work under pressure and be flexible is essential.

An enhanced DBS will be required as you will be working alongside under 18s (this will be organised by Elac).

Duties and Responsibilities:
1. Data inputting: enrolling students and hosts onto the enrolment database. Creating visa letters, group lists and host profiles to send to agents. Training will be given.

2. Reception: taking phone calls from organisations/individuals and providing them with the information they require, or else directing the enquiry elsewhere.

3. Short stay courses: preparing resources, such as welcome packs, bus passes, certificates, etc, for short stay courses in Bath and Eastbourne. Assisting the courses daily, e.g. checking the classrooms and facilities.

4. Assisting in the planning and preparation of material prior to the summer (e.g. making up folders, updating first aid kits, ordering equipment).

5. Homestay administration: ensuring host details are up-to-date and compliant - liaising with Eastbourne and Bath homestay managers.

7. Assisting HR with references for newly appointed staff.

8. Assisting with creating and posting Social Media posts.

9. As a small organisation, other projects may come your way, especially in the quiet periods in terms of updating documents etc.

Pay and Conditions:
This is a part time post for quieter parts of the year, building up to full time from **May to July**. The post is a 0.9 post, with a salary ranging from £21,000 - £22,000 per annum (£18,900 - £19,800 pro rata). This will be spread evenly over 12 months.

Annual Leave: 28 days annual leave as well as 5 statutory public holidays, some to be taken from mid-August (our quiet time)in August.

Overtime: Some overtime may be required.

Pension: A government-run workplace pension is offered.

**Job Types**: Part-time, Permanent

**Salary**: £21,000.00-£22,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: Admin Assistant
Expected start date: 03/01/2024



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