Corporate Administrator

3 weeks ago

Saint Helier, United Kingdom Aztec Group Full time

**Reports to Client Relationship Manager**

The purpose of this position is to provide board governance services and carry out day-to-day administration to a portfolio of corporate and fund structures within the Corporate Services team.

**Key responsibilities**:

- Attending (by video call) and coordinating Board / Committee meetings as a minute taker and ensuring information discussed in the meeting is accurately recorded. Recording all salient discussions, decisions and actions and providing draft minutes within client KPI's
- Assist with all aspects of board governance matters, including client on-boarding, maintaining internal systems and databases, company secretarial matters and responding to day-to-day client correspondence
- Maintain accurate records for all entities administered including contact information, shareholder details and processing all changes thereon
- Incorporation of companies / partnerships, annual and other ad hoc filings on Registrar portals
- Liaise with notary offices, government offices, tax authorities, banks and the Trade Register (as applicable)
- Build and maintain strong working relationships with internal and external clients, colleagues and other business contacts
- Undertake routine and office clerical tasks where necessary

**Skills, knowledge, expertise**:

- Relevant degree and/or commencement of Corporate Governance Institute UK (CGi/ICSA) qualifications preferable
- Effective oral and written communication skills are essential
- Previous administration/company secretarial experience
- Financial services experience is preferred
- Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
- Computer literacy skills
- Good attention to detail, organisation and time management skills
- Ability to take the initiative
- Flexible and practical approach to work

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

**Who are we?**

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn't is our identity - we're proud to be a truly independent, owner-managed business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on different things and that's why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

- Competitive salary
- Discretionary bonus scheme
- Flexible, hybrid working
- Generous holiday allowance
- Pension scheme
- Private medical insurance, including eye care
- Permanent health insurance
- Life assurance (death in service and critical illness benefit)
- Worldwide travel insurance
- Ability to work abroad for up to 3 weeks per annum
- Regular social events
- Health and wellbeing programmes
- Significant investment into your personal and professional development

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