Administrator

5 months ago

WottonunderEdge, United Kingdom Oxleas NHS Foundation Trust Full time

An opportunity has arisen to recruit an experienced and resourcefulAdministratorto work within the Service at HMP Leyhill, find us just off the M5 in between Bristol and Gloucester, plenty of onsite free parking.
- Use of general administrative systems to support day to day running of the service and team
- Using a range of data, IT and inputting systems
- Data input and management in line with service targets
- Professional and personal boundaries to work within this challenging and diverse environment.
- Working within a flexible, creative and positive team approach
- Undertaking copy/audio typing and word processing support to the team for the provision of required client related reports, letters, discharge summaries etc, including legal documentation, whilst prioritising work-load and meeting HMP Leyhill deadlines.
- Dealing with incoming correspondence on a daily basis, distributing and taking appropriate action as necessary and ensuring urgent items are brought to the attention of a member of the team.
- Preparing and presenting any statistical returns as necessary.
- Undertake any administrative procedures required to support the team, e.g. arrange medical staff & practitioner rota’s organise meetings.
- Implementing and maintaining effective client filing systems, ensuring client records are safe, confidential, up to date and accessible.
- Attending and participating in meetings.
- Minute meetings e.g. case conferences/professional meetings and team meetings as required, distributing as appropriate
- Undertaking administrative duties, e.g. diary management, photocopying, faxing, monitoring stationery/clinical items and ordering as necessary.
- Handling both routine and urgent matters using initiative and with mínimal supervision.
- Participating in supervision and PDR/appraisal.
- Undertaking any other duties commensurate with the level of the post as required, ensuring efficient and effective running of the department/section.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

- We’re Kind
- We’re Fair
- We Listen
- We Care

To provide an integrated comprehensive secretarial and administrative support service to the integrated health care services at HMP Leyhill.
Communication
- Liaison and telephone contact with all statutory and non-statutory agencies, healthcare practitioners, GPs, consultants and solicitors etc., within prisons, hospitals and community health settings as required. To act as first point of contact for incoming calls, taking accurate, detailed messages as necessary ensuring these are passed on to the appropriate personnel.
- Providing and receiving complex and sensitive information.
- Proactively communicating with colleagues on workload issues, annual leave arrangements and administration issues.
- Maintain sound working relationships and communication with all colleagues within Oxleas.

Custodial responsibilities
- Assume personal responsibility for the security of issued keys.
- Understand and comply with prison orders, procedures, and instructions in your area of work.

Comply with all security requirements.
- Respond to any situation or circumstance that might indicate a threat to security of the establishment or to the safety of an individual, completing Incident, Security, Injury, or other reports as appropriate.
- Report breaches of order and discipline including reporting and recording untoward incidents according to local protocol.
- Contribute to effective risk assessment and management procedures.

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