Project Manager

2 months ago

Uxbridge, United Kingdom Encore Global Full time

Your perspective:
BUPA full coverage Private Healthcare with no excess payments for the employee
Employee supported volunteering
Enhanced family leave provisions
Perkbox and Employee assistance Programme
Company sick pay
Employee recognition scheme
Generous employee referral scheme
Clearly defined Career path (and all the important support along the way)
Access to state-of-the-art technology
Global presence and opportunities worldwide
Long Service Programme
Position Overview

The Project Manager is responsible for managing project scope all scales of events. This position will monitor progress and performance against the project plan, identifying, resolving, escalating operational problems, and minimising delays. This position is responsible for the end-to-end execution of projects from event design and development through closing. The Project Manager will ensure successful and profitable execution of events by following Technical and Production Standards and supporting the implementation of processes and SOP’s that drive consistency in event production. This position will partner with Project Management, Sales, and Operations teams in determining event technical requirements and communicating event execution plan with all parties. The Project Manager will report to the Director, Project Management or General Manager in area.

Key Job Responsibilities

Event Project Management

Prepare and communicate technical production & labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners.
Determine and secure the resources required to successfully complete each project.
Drive Results - Maintain focus on client needs by attending client meetings, creating and maintaining organised show documentation and responding to client concerns and questions.
Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project.
Assist sales and operations teams to help determine equipment needs and technical solutions for the project.
Assist with the creation of technical diagrams when required.
Review all sales documents to confirm that the equipment and technical positions will meet the client’s needs.
Deliver World Class Service - Develop and maintain strong relationships with clients at all levels of their organisation and provide outstanding customer service while focusing on client retention.
Provide leadership for Technical teams on events.
Ensure that all the necessary HSE documentations including but not limited to Risk Assessments and Method Statements are in place and communicated to the project delivery team prior to the execution of an event.

Event Execution

See the Bigger Picture - Act as the project leader and onsite contact for the client throughout the event.
Manage all phases of event technical execution from load-in through run of show to load-out.
Assume ownership of inventory management throughout the event.
Communicate the project plan and client expectations to event team.
Manage onsite changes, including schedule, equipment or workforce modifications.
Value People - Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
Do the Right Thing - Ensure compliance with established Technical Standards and Production Standards.
At all times, the Project Manager is expected to abide by all health and safety requirements to company and international standards and to ensure that all team members and subcontractors working onsite adhere to the same.
Follow up with clients on-site to ensure that their needs are met and the equipment setup is working properly.

Financial Management
Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend.
Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes.
Assist with the completion of post-event client invoice. Work with operations management to ensure the prompt payment of all external vendors
Ensure compliance with Encore Policies and Procedures to minimise company’s exposure to liability claims and property damage, theft and misappropriation.

Administrative & Training

Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider.
Participate in the development of Project Management SOP’s.
Conduct review and analysis of proposed events as required.

Disclaimer:
The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands.

Job Requirements
4+ years in corporate production
1+ year of Supervisory experience preferred
Strong written and oral communication skills
Strong Technical Background
Strong Client relationship skills
Familiarity with budgets and cost control
Operational logistics experience
Works well under pressure
Ability to manage multiple complex job functions within a fast-paced environment
MS Office experience required
Technical diagram knowledge / experience preferred
Ability to travel up to 50% may be required

Competencies

Optimises Work Processes
Financial Acumen
Detail Oriented
Problem Solving
Drives Quality Results
Communicates Effectively
Plans and Aligns
Hospitality
Builds Effective Teams
Decision Quality
Responsiveness
Manages Complexity

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Event Venue

Work is performed in an event environment with, at times, moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high-end audio-visual equipment and electrical components and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple locations. Working times may include irregular hours and on-call status including days, evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by the Encore Dress Code Policy based on an individual venue.

The Encore Promise

At Encore- Europe and Middle East, we will provide you with innovative opportunities that focus on your career and personal development.

We will do this in a safe, supportive, and diverse environment.

We will commit to clear and consistent two-way communication that respects and values your contributions to our mutual success.

At Encore-Europe & Middle East we will recognize and support your efforts to live our Purpose, Mission, and Values everyday.

INDEMEA

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