Theatres Material Management Officer

7 months ago

Bury St Edmunds, United Kingdom West Suffolk NHS Foundation Trust Full time

This is a new and exciting opportunity to join the West Suffolk Procurement team to support the surgery teams to implement a new Inventory Management Solution and point of care. This role will incorporate:
Support Theatres and Procurement in preparing for the new system

Ensure processes and procedures are up to date and maintained

Engage with key stakeholder to ensure understanding and benefits of the new system

Engage with IT and estates around point of care requirements

Monitoring stock levels and stock rotation

Ordering specialist requirements

Review and manage supply chain routes

Undertake regular stock checks

Review consignment levels

Review consumable levels

Updating storeroom data

Support the surgical material manager role

Manage the data in the IMS system to ensure correct and updated accordingly

Review e-cataloguing data

BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community

We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.

The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.

Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.

We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.

With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.

We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.

Join us. What will you #BeKnown for?

**Job summary**:
Be responsible for providing a complete material management service using the Trust preferred Inventory Management solution (IMS) to all areas of Theatre & Day Surgery unit (DSU): supporting the flow of goods in and out of the department.

Responsible for the ordering, receipting and transfer of good to the IMS stock using a variety of order tools including NHS supply chain and e-procurement systems.

**Job responsibilities**:
Assist with the tracking and tracing of stock movement in and around Theatres and DSU, capturing usage of high cost devices and implants against patient interaction.

Operation of the IMS system ensuring business continuity to dependent departments.

Prioritise urgent requirements.

Assess stock management requirements with the departmental manager-identify cost savings where appropriate.

Check requests and raise orders against national and local agreed contracts.

Advise and support end users with ordering and expediting arrival of goods for theatres and other interventional areas.

Receipting of goods into the IMS, checking delivered quantities and capturing lot serial and expiry date information where required.

Support provision for the Theatres teams in keeping accurate surgeon preference cards.

Investigate and evaluate products and carry out a cost analysis (prices versus costs). Recommending cost savings to the customer, if applicable.

Check, review and maintain all consignment stocks held in Theatres & DSU using the Trust Inventory Management system

Identify all discrepancies and ensure appropriate remedial action is taken to reorder/return products

Identify, report and resolve supply chain problems inclusive of alternative products sourcing.

Co-ordination and management of product recalls in response to field safety notices.

Assist the material management team in maintenance of stock lists for each area, which identify the stock and appropriate maximum quantities required, obtaining authorisation of the agreed levels with budget holders,

Responsible for undertaking the regular stock checks utilising the Trust Inventory Management system.

Recommend and support planning and deployment of new processes in Theatres and DSU.

To analyse and report on cost savings on a monthly basis to the Head of Procurement and deputy director of surgery

Responsible for generating reports and participation in audits.

**Communication**:
Establishment of key communication skills for both internal and external stakeholders.

Negotiate the best possible prices and make cost savings where able

Recognise how your own work tasks align with strategic goals.

Respond sensitively and tactfully to queries/complaints and other enquiries relating to the role.

**Ana

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