Executive Assistant

4 weeks ago

Eastbourne, United Kingdom Nicola James Communications Ltd Full time

**Objectives/Key Tasks**:
To provide project-specific administrative support to the Director in an accurate, timely and professional manner, including:

- Planning and co-ordinating multiple projects, to ensure milestones are met to an excellent standard
- Conducting research, assembling and analysing data to prepare reports and documents
- Preparing and editing written correspondence, communications, presentations, publicity etc
- Managing booking and registration processes
- Managing and updating various databases on a regular basis
- Onsite event support; helping set up and run events as well as providing delegate support
- Managing and maintaining schedules, appointments and travel arrangements
- Arranging and coordinating meetings, including minute taking
- Reviewing operating practices and implementing improvements where necessary
- Processing expenses and maintaining project budgets in liaison with the Finance Manager
- Providing administrative support to the Director and all projects and events undertaken by NJC
- Website management (where applicable) and any other duties as required

**Person Specification**

**Essential**

**Education & Experience**
- Proficient computer skills and high competency levels with MS Office Suite
- Experience in customer service and administration
- Experience in a professional environment
- Experience in event and project management, with a high level of attention to detail
- Knowledge of standard office administrative practices and procedures
- Minimum of 2 years’ experience in PA support
- Experience in event/project management (Desirable)
- Degree level education and/or relevant training

**Skills & Abilities**
- Professional in appearance and manner
- Articulate, professional and able to communicate at all levels
- Able to organise and prioritise workload
- Able to juggle multiple client demands at any given time
- Able to work in a high-pressure environment
- Confident communicator (both written & verbal)
- Able to demonstrate initiative, excellent organisational skills, within a demanding and ever-changing environment
- Demonstrate flexibility and adaptability
- Highly self-motivated, focused and comfortable with independent working
- Trustworthy and reliable
- High level of attention to detail
- An excellent standard of numerical ability
- Able to work within a dispersed (often remote) team

**Attributes/Other**
- An understanding of the church scene as clients are Christian organisations.
- Willingness to be flexible in their working hours, including occasional travel and overnight stays.

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £25,000.00-£27,000.00 per year

Expected hours: No less than 20 per week

**Benefits**:

- Company pension
- Flexitime
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- A-Level or equivalent (required)

**Experience**:

- administration: 2 years (required)

**Language**:

- English (required)

Ability to Commute:

- Eastbourne (required)

Ability to Relocate:

- Eastbourne: Relocate before starting work (required)

Work Location: Hybrid remote in Eastbourne

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