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Digital Documentation and Archive Assistant

8 months ago

Sleaford, United Kingdom Ringrose Law Full time

Digital Documentation and Archive Assistant

Due to expansion we are now looking for a full time (or equivalent so a job share would be considered) Administration Assistant to work in our Archive unit in Sleaford. These role is to assist with daily scanning of post and to also assist with digitising documents currently in storage and new documents as they arrive.

Job description
- Collection of daily post by vehicle at 8.30am/9.00am
- Open post and identify those with client and matter numbers and prepare the documents ready to be scanned.
- Use the system to identify documents that are without client and matter number and prepare the documents ready for scanning.
- Accurately and efficiently scan in documents.
- Allocate the post to the correct fee-earner.
- Organising original documents for delivery.
- Take the files desired for digitisation for preparation.
- Preparing files for the scanning and digitisation process.
- Digitise prepared files.
- A need to be able to lift full boxes onto trollies to be taken to the end of the archive ready for destruction.

Desired skills and attributes:

- To be highly organised
- Impeccable attention to detail
- Highly motivated
- Have excellent time management skills
- Efficient, methodical and conscientious
- Confident to work alone but be a team player
- Confident working with the scanners

Desirable skills:

- Admin/legal knowledge and use of legal data base would be useful.

Benefits include:

- Minimum 25 days annual leave (prorated for part time contracts)
- Employee discounts
- Annual Holiday Sale/Purchase scheme
- Employee reward and recognition platform membership
- Employee Assistance Programme
- Wellbeing Committee
- Mental Health Allies
- Sponsorship and professional qualifications support
- Professional subscriptions paid
- Life Assurance

Company overview
Ringrose Law Solicitors are a Lincolnshire and Nottinghamshire firm that has been providing a service to clients for over 100 years. We are constantly investing in our people and infrastructure to ensure we are a leading law firm in today’s market.
Our position as a pre-eminent private client firm has been strengthened in the last few years and we pride ourselves in our approachability, pragmatism and being able to provide advice and support across all aspects of a matter.
We always put our staff and our clients first, and because of our investment in the professions leading systems and software we know we can provide a first-class service.