Medical Secretary

This role is fixed term until early January 2024

This is a great opportunity for an experienced audio typist or support secretary to gain wider experience and insight into the band 4 Medical Secretarial role and to develop your skills.

For internal staff members this can be offered as a secondment role with approval from your current line manager.

The postholder will have medical secretarial experience, and be to provide a full comprehensive and professional medical secretarial service to this Consultant and their team working in a busy environment, and be a fixedpoint of contact for patients and staff.

Duties will include accurate and high quality typing of clinic notes, correspondence of varied medical terminology through the digital dictation system.

The postholder will also maintain an accurate diary of the consultant’s commitments, arrange meetings, prioritise workload and be able to work under pressure to meet deadlines.

The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH) is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.

Our aim is to aspire to deliver world class patient care, and we want talented, dedicated and passionate people to help us achieve this.

Our continued success is accomplished through the skills and expertise of our staff, which is underpinned by our values: Friendly, Caring, Excellence, Professional and Respect. If your values align to ours, and you would like to join us in aspiring to deliver world class patient care, we would love to hear from you.

Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role and have a range of fantastic staff benefits on offer to everyone who joins RJAH.
- Efficiently and accurately typing of clinic letters through audio dictation and associated correspondence of varied medical terminology, and distributing as necessary to the relevant healthcare professions with a copy to the patient. This work a significant use of the Trust’s computer systems, SF4, Lorenzo, EPR, Big Hand, Bluespier and Word Microsoft Office.
- Ensuring all clinical letters are completed and dispatched, where possible, within the10 day standardas directed by the Trust liaising with medical staff to encourage dictation and signing of letters in a timely fashion.
- To send and receive confidential patient information, to and from, General Medical Practitioners, hospital personnel, patients, carers and relatives through written and verbal means of communication as directed by medical staff, gathering patient data for Consultant accurately.
- Manage daily paper based or electronic diaries for the consultant and their team using own judgement to highlight and resolve any conflicts that may occur.
- Process incoming mail, date stamping, prioritise and distribute as necessary on a daily basis including processing all miscellaneous mail.
- Ensure all referral letters or internal referrals are passed to the Booking Team promptly following vetting by the Consultant for registering and to start the Referral to Treatment Process.
- Plan, organise, prioritise and manage own workload on a daily basis and make decisions in the absence of the consultant when required. To work accurately under pressure.