Legal Assistant
7 months ago
**JOB SUMMARY**
You will solely support our Director and Solicitor of Wills & Probate providing personal administration assistance on a day to day basis. You will have strong communication, attention to detail and organisational skills.
**YOUR RESPONSIBILITIES**
- Answering phone calls and taking messages, ensuring all calls and messages are communicated.
- Diary and inbox management.
- Scheduling meetings via Teams or arrangements for in-person meetings (internal & external).
- Dealing with client matters with confidentiality and sensitivity.
- Assist with proof reading and collating client documents into templates.
- Monitor, review and track department spreadsheets (financial outgoings & receivables).
- Preparing of client invoicing and managing banking slips.
- Production of client letters, assisting with follow up communications and updates (client relationship management).
- Booking virtual webinars and relevant CPD for the Private Client team.
- Liaising with the receptionist on legal paperwork collection from our local storage facility.
- Filling out forms, requesting searches and updating internal files.
- Managing all new client documentation and the administration of opening and closing files.
- Maintaining an effective and ordered filing system for allocated cases.
- Ensure compliance with professional standards and the firm’s policies in general.
**KEY ATTRIBUTES AND SKILLS**
**(Essential)**
- Strong administration, IT & co-ordination skills
- Organisational skills
- Interpersonal skills
- Strong attention to detail
- Ability to work on own initiative
- Multitasking & efficient time management skills
- Ability to deal with clients in a sensitive and professional manner.
- Experience in a personal assistant role to a senior fee earner (open to those with other industry backgrounds).
**(Desirable)**
- An understanding of the terminology in relations to wills and probate.
- Experience within a legal practice.
**Job Types**: Full-time, Permanent
**Salary**: £25,000.00-£35,000.00 per year
**Benefits**:
- Cycle to work scheme
- Flexitime
- Gym membership
- Health & wellbeing programme
- Life insurance
- Private dental insurance
- Private medical insurance
- Unlimited paid holidays
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Work Location: Hybrid remote in Wandsworth, SW18 4GQ
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