Pa (Maternity Cover)

3 weeks ago

London, United Kingdom AllSaints Full time

**PA (Maternity Cover)**:
**London, England, United Kingdom**:
**THE ALLSAINTS TEAM**

At AllSaints we are in the business of feelings - making our customers feel cool and confident. If, like us, you believe in the power of a great outfit, we'd love to talk to you.

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

**THE ROLE**

We are looking for an organised, attentive and intuitive personal assistant. You’ll need to be hands on and happy to undertake a variety of tasks. If this sounds like you, then you will be equipped to deal with a fast paced environment and a creative culture.

In this role you will be innovative, curious, detail-oriented, self-starting, and extremely customer focused. It’s essential that you have a high quality of written and verbal communication both within AllSaints and to the outside world. Good judgement and the ability to simplify are important too.

**WHAT WILL I BE DOING?**
- Management of complex calendar and scheduling requirements, including prioritising conflicting diary commitments
- Tracking and helping drive completion of key deliverables and follow up on outstanding items
- Organise both team and large scale events and manage the project from end to end
- Make timely decisions using independent judgement on a regular basis in a proactive manner
- Must be able to work in a highly confidential environment
- Manage and process mail and correspondence as required
- Help with meeting set up, handling product and samples as required
- Interact with the leadership team and departmental peers on a global basis to arrange meetings, conference calls, diary schedules etc. with key colleagues and internal managers
- Manage daily and weekly key information indicator statistics reporting
- Prepare and issue minutes of meetings and assist with the follow up actions from meeting outcomes
- Be goal and results driven with the ability to also look at the bigger picture in order to proactively plan
- Work closely with support staff, finance and human resources, to build and secure support and resources for projects and initiatives
- Carry out responsibilities in accordance with the organization’s policies and procedures
- Schedule cost effective air/hotel/ground transportation. Create detailed, to-the-minute travel itineraries (including smooth transitions between time zones). Coordinate with travel agents and manage international travel process (including passport, visa, vaccination, and cell phone requirements).
- Complete and file expense reports; utilizing both domestic and international currencies.
- Drive team activities (including staff meeting agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics).
- Identify and coordinate most productive and cost effective method for meetings including in person, on-site, off-site, audio conferences (international, stateside and local) and video conferences.
- Assist with personal scheduling when required to ensure diary is well managed
- Act as administrator over team sites
- Ability to work independently with mínimal direction
- All o

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