Resource Management Administrator

2 weeks ago

Glasgow, United Kingdom University of Glasgow Full time

Resource Management Administrator

**Job Details**
This role will provide professional advice and support to the James Watt School of Engineering on financial and resource management and will be part of the team responsible for the delivery of professional services to the School. This role is highly collaborative and the post holder will build strong working relationships across the School, College and University.

**Main Duties and Responsibilities**
1. Manage the School's financial resources in compliance with the University and College financial policies and the School's objectives. To work closely with the Head of School and Head of School Professional Services on the allocation and management of these resources. Allocate and manage the School's various non-pay budgets (including JWNC/MOVPE) and maintain an overview of the School's monthly planned expenditure, identifying and rectifying any issues promptly. To work closely with Head of School Professional Services and College Finance colleagues to ensure accurate reporting and analysis of budget and to take corrective action on budget variances and forecasting. To attend regular budget reviews with School and College and provide expert overview of School's financial position to ensure delivery of School finances within budget.
2. Manage and maintain effective systems to support all financial transactions associated with Transnational Education budgets (including Singapore/Chinese partnerships), collaborations (with QUB/GSA), commercial activities such as secondments and salaries recovered, CPD costings and transactions (conferences and short courses), and, lab facility costings and related transactions.
3. Manage the various University, College and School administrative processes for supporting PGR students and supervisors.
4. Responsible for compliance with HR processes for the School including coordination of general funds recruitment (including, for example, new appointments, the monitoring of contract end dates, leavers requests), liaising with University and College HR teams, offering advice and support to academic and administrative colleagues on HR processes, and ensuring robust monitoring of sickness absence. In addition, working with the Head of School Administration and other colleagues to ensure an efficient service when engaging temporary staff (eg Extended Workforce Policy).
5. Provide administrative support for ad hoc projects, such as REF, ensuring that data is checked and verified timeously and that milestones are met from inception to conclusion. Engage members of the team to assist in the delivery of projects. Produce various reports and analysis of financial data for the Head of School and Head of School Professional Services, for example, reports on the School's research grant portfolio.
6. Line manage the administrative team supporting finance and resources, HR, PGR students, and research policy and strategy, ensuring work is planned and organised appropriately in line with the School's strategic objectives. Establish mechanisms for the induction, mentoring, training and development of administrative staff to maximise their contribution and enhance future career development.
7. Identify and disseminate best practice as well as displaying innovative thinking in streamlining key functions in order to maximise efficiency and improve process in relation to budget setting and management.
8. Undertake other duties as requested by the Head of School Professional Services.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**:

A1 Either: Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar or number of different roles. Or: Scottish Credit and Qualification Framework level 9, (Ordinary Degree, Scottish Vocational Qualification level 4), or equivalent (including professional accreditation with relevant formal training), and experience of personal development in a similar or related role(s).
A2 Knowledge of administrative and support systems, process design and improvement.
A3 Working knowledge of financial management (with an ability to manage and control budgets, analyse financial data & generate workable financial options).
A4 Extensive knowledge of developing and implementing systems.

**Desirable**:

B1 A good understanding of the challenges facing the School and the University.
B2 Comprehensive knowledge of University procedures and policies.

**Skills**

**Essential**:

C1 Well-developed or demonstrable team management and leadership skills.
C2 Ability to develop innovative solutions and to influence others to adopt them.
C3 Well-developed influencing and relationship-building skills.
C4 A high level of numeracy skills.
C5 Ability to work as a team player, builder and leader.
C6 Ability to liaise and co-operate with people across organisational boundaries.
C7 Ability to work

  • Resource Administrator

    4 weeks ago

    Glasgow, United Kingdom NHS Scotland Full time

    **Looking for a rewarding Career in the NHS with enhanced salary and benefits package?** The NHS is the largest employer in Scotland! **Who We Are** As NHS Scotland's unique provider of a national tele-health and tele-care service, we are responsible for the delivery of health advice and information by telephone and online services to the population of...

  • Teaching Resource

    4 weeks ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose**-You will provide administrative support for all processes within the remit of the Teaching Resource and Planning Manager. These include, but are not limited to academic workforce planning, timetabling activities, course and programme approval processes and student visa monitoring. You will work closely with the Teaching Resource & Planning...

  • Hybrid - Junior HR Administrator

    4 weeks ago

    Glasgow, United Kingdom Accord for Resource Solutions (GSC) Full time

    **Hybrid - Junior HR Administrator - RTW/Immigration Team** Resource Solutions are looking for an Administrator to join our clients UK & Irish Immigration Team on a temporary basis for 6 months to support with work across the Summer. The team is responsible for advising, supporting and guiding their employees on immigration and right to work options within...

  • Senior Administrator

    1 month ago

    Glasgow, United Kingdom Resource Solutions Full time

    **Senior Administrator - Fund Oversight/Management, Glasgow** **Job purpose** To perform the daily duties, checking and general processing of all ACD, AFM and Fund Oversight functions, in a timely and accurate basis, whilst ensuring compliance with regulatory requirements. The role holder will operate within defined standards andguidelines which are...

  • Resourcing Coordinator

    4 weeks ago

    Glasgow, United Kingdom Arrow Global Full time

    **Resourcing Coordinator** The role will be based home based predominantly with occasional travel to either Glasgow and Manchester offices for meetings and recruitment attraction. **What will you be doing?** - Conduct daily Contact Centre agent telephone interviews - Assisting in the coordination of the recruitment process/administration - Complete on a...

  • Human Resources Manager

    1 month ago

    Glasgow, United Kingdom Harlow Printing Limited Full time

    About Us Harlow is one of the UK’s leading suppliers of print management and fulfilment management services to both the private and public sectors. We cover all aspects of a product’s journey, from design, sourcing, print, through to finishing, stock management and distribution. Our comprehensive document and fulfilment solutions cover healthcare,...

  • Resource Planning Manager

    7 days ago

    Glasgow, United Kingdom Cactus Search Full time

    We are looking for an exceptionally talented **Resource Planning Manager (Contact Centre)** professional to join a fast paced multi-site business. The individual we seek will be used to working in a highly fast paced Contact Centre operation and will look after resource planning, call forecasting, Schedulling & Real-Time management. **Key...

  • Recruitment Resourcer

    4 weeks ago

    Glasgow, United Kingdom Brook Street - Internal Talent Full time

    **Recruitment Resourcer | Hybrid Working | Glasgow** Brook Street are looking for PSR Resourcing Consultants to join our Central Resourcing team based in?our Glasgow branch. You will be a part of a wider team who specialise in recruiting for a variety of high-end clients which require staff in: customer serviceand administrators. Role Responsibilities: -...

  • Project Administrator

    4 days ago

    Glasgow, United Kingdom Association for Project Management Full time

    Role: Project Administrator Contract: 6 months+ Location: Glasgow - Hybrid working Rate: 115/per day PAYE Hours: 40 per week SRG are currently recruiting for a Project Admin to join a highly regarded client due to company growth based in Glasgow on an initial 6 month contract with the view of extension. As the Project Administrator you will support...

  • Employee Benefits Administrator

    1 month ago

    Glasgow, United Kingdom Davidson Asset Management Full time

    **Position - **Employee Benefits Administrator (specialising in Group Risk) **Company - **DAM Employee Benefits are a firm of corporate advisers that specialise in working with some of the biggest names in hospitality to design, implement and communicate modern and relevant employee benefit packages that seek to recruit, retain and build the best teams in...

  • Resource Planner

    4 weeks ago

    Glasgow, United Kingdom Atalian Servest Full time

    **Reference: TS/AA/12-05/368/4/FR3** **Job Title: Resource Planner** **Salary: £25000** **Working Hours: Monday,Tuesday,Wednesday,Thursday,Friday - 07:00 - 15:30, 08:00 - 16:30, 09:30 - 18:00 - 37.5 hours per week** **Location: Glasgow** **Would you be interested to join a leading facilities management company with a reputation for...

  • Resourcer

    1 month ago

    Glasgow, United Kingdom Reed Full time

    **Recruitment Resourcer - Reed Health & Care, Glasgow** **Salary**: £19,000 to £21,000 (experience dependant) plus bonus **Contract**: Permanent, Full Time (37.5 hours per week) **Location**: 201 West George Stree,t, Glasgow, G2 2LW Whether you’re new to the recruitment sector or you’re a Resourcer simply wishing to work for the UK’s best known...

  • Recruitment Resourcer/administrator

    1 month ago

    Glasgow, United Kingdom VRP Solutions Ltd Full time

    Due to sustained growth our client is looking for a motivated individual to join their team in Glasgow and assist with service delivery on a number of client contracts. The role will involve the following: - Build applicant sources through various mediums i.e. CRM, advertising, networking, Job boards etc - Complying with all applicable laws and regulations...

  • Recruitment Resourcer/administrator

    4 weeks ago

    Glasgow, United Kingdom VRP Solutions Ltd Full time

    Due to sustained growth our client is looking for a motivated individual to join their team in Glasgow and assist with service delivery on a number of client contracts. The role will involve the following: - Build applicant sources through various mediums i.e. CRM, advertising, networking, Job boards etc - Complying with all applicable laws and regulations...

  • Local Resourcing Coordinator

    5 days ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** Responsible for the provision of professional and proactive administration support for key elements of the staff recruitment process acting as the key point of contact between College/School/RI/Service and the central recruitment team to ensure the delivery of a first class recruitment service aligned with the University's strategic...

  • Software Engineering Lead

    1 month ago

    Glasgow, United Kingdom Resource Data Management Ltd Full time

    As a global energy and building controls specialist, Resource Data Management (RDM), is trusted by the world’s leading retailers and blue chip companies to deliver sustainable control and remote monitoring solutions. With strategically positioned offices worldwide, and a carefully selected distributor network, we work with customers to reduce energy costs...

  • Trainee Administration Assistant

    1 week ago

    Glasgow, United Kingdom Apex Traffic Management Full time

    General Admin duties required to help busy Traffic Management Office. currently looking for Trainee Administrator for Immediate start. **Job Types**: Full-time, Part-time Part-time hours: 20 per week **Salary**: £12,000.00-£15,000.00 per year **Benefits**: - Company pension Schedule: - Monday to Friday Supplemental pay types: - Bonus...

  • HR Resourcing Officer

    4 weeks ago

    Glasgow, United Kingdom Pertemps Glasgow Perms Full time

    Our highly regarded public client, who is based within the Housing sector, have a temporary role for an HR Resourcing Officer. The rate of pay will be £14.87 per hour and is for approx. 12 months. The role is agile home based but will need to be in office for training and meetings within Glasgow city Centre. This is Monday to Friday working. **Main duties...

  • Recruitment Resourcer/administrator

    1 month ago

    Glasgow, United Kingdom VRP Solutions Ltd Full time

    Due to sustained growth our client is looking for a motivated individual to join their team in Glasgow and assist with service deliver on a number of client contracts. The role will involve the following: - Offering consultative recruitment solutions aligned with client expectations - Build applicant sources through various mediums i.e. CRM, advertising,...

  • Recruitment Resourcer/administrator

    4 weeks ago

    Glasgow, United Kingdom VRP Solutions Ltd Full time

    Due to business expansion, we are looking for a motivated individual to join our team based in Glasgow's West End to assist with service delivery on a number of client contracts. The role will involve the following: - Offering consultative recruitment solutions aligned with client expectations - Build applicant sources through various mediums i.e. CRM,...